Past Board Agenda

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Regular Meeting
Campbell Union SD
April 20, 2017 6:00PM
Closed Session - 6:00 P.M. Regular Session - 7:00 P.M. Administration Building 155 North Third Street Campbell, CA 95008-2044

1. CALL TO ORDER

Rationale:
Anyone wishing to address the Board on closed session matters may do so at this time.
 
Minutes:
Governing Board President, Thomas Gemetti, called the meeting to order at 6:00 p.m.
There being no requests to address closed session items, the Governing Board convened to closed session at 6:01 p.m.
2. CLOSED SESSION

Rationale:
The Governing Board will review matters pertaining to the following topics as necessary:
 
2.1. Conference with Legal Counsel - Existing Litigation (Govt. Code §54956.9(d)(1)) – Legal Counsel will be available by phone. – Summerhill

2.2. Conference with Legal Counsel - Anticipated Litigation (Govt. Code §54956.9(d)(2)) – One matter

2.3. Confer with Labor Negotiator Shelly Viramontez re: C.E.T.A. & C.S.E.A. CH 868 Negotiations (Govt. Code §3549.1 & 54957.6)

2.4. Public Employee Discipline/Dismissal/Release/Complaint (Govt. Code §54957)

2.5. Public Employee Performance Evaluation: Superintendent

3. REGULAR SESSION

Rationale:

The Governing Board will reconvene to regular session

 
Minutes:
The Governing Board reconvened to regular session at 7:01 p.m.
4. FLAG SALUTE

Minutes:
The flag salute was led by Castlemont students Emma Schneider, Zoey Hinkle and Paul Alfaro.

The students then presented their Engineering Week projects on Storm Drain Design to the Governing Board.
5. ADOPT AGENDA

Rationale:
Additions to the agenda:  Items may be added to the agenda in the event an emergency exists (majority vote), or the need to take action arises after posting of the agenda (two-thirds vote of the Board), or by unanimous vote of those present if less than full Board.
 
Actions:
Motion

Adopt the agenda as presented.
Passed
with a motion by Richard Nguyen and a second by Michael Snyder.
Vote:
Yes
Pablo Beltran
.
Yes
Danielle Cohen
.
Yes
Thomas Gemetti
.
Yes
Richard Nguyen
.
Yes
Michael Snyder
.
6. REPORT OF ACTION TAKEN IN CLOSED SESSION

Minutes:
No action was taken in closed session.
7. REPORTS OF THE GOVERNING BOARD

7.1. Reports on visits to schools, conferences/meetings attended and other activities.

Minutes:
The Governing Board reported on meetings and activities that they attended on behalf of the district.
7.2. Subcommittee Reports

Minutes:
The Governing Board reported on the following subcommittee meetings:
Intergovernmental City of Campbell
Intergovernmental City of San Jose
Common Core (Instructional Services)
Parent University
8. REPORTS OF THE SUPERINTENDENT

Minutes:
The Superintendent reported on the following meetings/events attended:
ACSA Task Force For Charter Schools
Plaza Comunitaria Event at Rosemary Elementary
California Department of Education LCAP Meeting
Bunnies and Bonnets Parade City of Campbell
9. COMMUNICATIONS

9.1. Written Communications

Minutes:
The Superintendent shared the following written communications:

Email from the City of San Jose Environmental Services Department announcing Monroe Middle School and Blackford Elementary School as winners of the 2017 Recycle Cup Award for contributing to a clean and healthy San Jose.

Letter from Tszping Cheung, student at the Campbell Adult and Community Education Center regarding the success of the annual Monroe Middle School Team Showcase.

Invitation from Campbell High School District to attend their LCAP Community Input Sessions.
9.2. Oral Communications

Rationale:
Members of the audience may address the Board regarding matters not on the agenda; oral communications will be limited to three (3) minutes per person and twenty (20) minutes per topic; the Board shall take no action on these matters.
 
Minutes:
Rosemary Elementary School Kiwanis Kids Club president, Amber Lopez, addressed the Governing Board regarding the playground at Rosemary Elementary.

Rosemary Elementary School staff member, Carol Nolan, addressed the Governing Board requesting a new play structure.
10. INFORMATION AND POSSIBLE ACTION ITEMS

10.1. Annual Report: Measure G Citizen's Oversight Committee

Rationale:

Jim Mollerus, Measure G Citizens’ Oversight Committee member, will present the Committee’s Annual Report.

Proposition 39 requires that the Oversight Committee issue an annual report of the activities and findings of the Committee.  This report is presented to the District Governing Board and published for the community.
 
Minutes:
Measure G Citizen's Oversight Committee Vice Chair, Jim Mollerus, presented the Annual Report of the Measure G Citizen's Oversight Committee to the Governing Board.
Attachments:
2015-16 Annual Report
10.2. Expeditionary Learning Program Update

Rationale:
The Principal of Rosemary Elementary School will provide an overview of the intended partnership with Expeditionary Learning and the opportunities this partnership will provide to the students and staff of Rosemary Elementary School.
 
Minutes:
Rosemary Elementary School Principal, Brian Schmaedick and teachers; Amelia von Gerer, Michele Benedetti, Sue Darchuk, presented an overview of a partnership with Expeditionary Learning.
Attachments:
Rosemary Expeditionary Learning
10.3. District Preschool-8th Grade Program

Rationale:

Superintendent Eric Andrew will present an update and recommendation from the April 12th District Preschool - 8th Grade Program Committee meeting to the Governing Board.

 
Actions:
Motion

Approve the Model A recommendation from the Transformation Team: No 6th grade students enrolled at CMS in 2017-2018, current 5th graders transferred to Monroe Middle (MMS) or Rolling Hills Middle (RHMS) starting 2017-18, 7th & 8th grade enrollment only at CMS, 1 year transition. In order to keep each elementary school's students together when considering the 6th grade student assignment to either Monroe Middle School or Rolling Hills Middle School for the 2017-2018 school year, no one elementary school's students will be split.
Passed
with a motion by Danielle Cohen and a second by Michael Snyder.
Vote:
Yes
Pablo Beltran
.
Yes
Danielle Cohen
.
Yes
Thomas Gemetti
.
Yes
Richard Nguyen
.
Yes
Michael Snyder
.
Minutes:
Superintendent, Eric Andrew, presented the Transformation Team's recommendation that 6th grade students not be enrolled at Campbell Middle School for the 2017-2018 school year. Current 5th grade students will be transferred to Rolling Hills and Monroe Middle Schools for the 2017-2018 school year. Only 7th and 8th grade students will be enrolled for the 2017-2018 school year. One year transition to the opening of the new TK-8th Grade District Program.
Attachments:
PreK-8 Grade District Program Update
10.4. Middle Schools Enrollment Capacity

Rationale:

Deputy Superintendent James Crawford will present information on the Campbell Union School District's Middle Schools enrollment capacity.

 
Minutes:
Deputy Superintendent, James Crawford, presented enrollment capacity information for the Campbell Middle Schools.
Attachments:
Middle Schools Capacity
10.5. Strategic Plan

Rationale:

Superintendent Eric Andrew will present an update on the Strategic Plan to the Governing Board. This is a regularly appearing item.

 
Minutes:
Superintendent, Eric Andrew, presented updated progress on the District's Strategic Plan goals.
Attachments:
Strategic Plan 4.20.17
10.6. California Healthy Youth Act

Rationale:
The Director of Instructional Services will provide an overview of the California Healthy Youth Act (AB329) including the provisions of the bill and the implementation plan at Campbell Union School District.
 
Minutes:
Director of Instructional Services, Edna Laskin, presented information on AB329 California Healthy Youth Act and the Campbell Union School District's implementation plan.
Attachments:
CA Healthy Youth
10.7. Teacher Housing Assistance Pilot Program - Assemblymember Evan Low

Rationale:

Superintendent Eric Andrew will present a draft letter from Assemblymember Evan Low urging the legislature to enact Assembly Bill 1182: Teacher Housing Assistance Pilot Program to the Governing Board for discussion.
The Governing Board will determine whether to submit a letter of support for Assembly Bill 1182: Teacher Housing Assistance Pilot Program.




 
Actions:
Motion

Approve submitting a letter of support for Assembly Bill 1182: Teacher Housing Assistance Pilot Program.
Passed
with a motion by Richard Nguyen and a second by Pablo Beltran.
Vote:
Yes
Pablo Beltran
.
Yes
Danielle Cohen
.
Yes
Thomas Gemetti
.
Yes
Richard Nguyen
.
Yes
Michael Snyder
.
Minutes:
Superintendent, Eric Andrew, presented a draft letter from Assemblymember Evan Low supporting Assembly Bill 1182: Teacher Housing Assistance Pilot Program. The Governing Board approved submitting this letter of support. The letter will be signed by the Governing Board President.
Attachments:
AB 1182
Letter of Support AB 1182
11. ACTION ITEMS - CONSENT AGENDA

Rationale:
Items may be removed from the consent agenda by consensus of the Governing Board:
 
Actions:
Motion

To amend the motion from: "Approve the consent agenda as follows:" to: "Approve the consent agenda with the following changes: remove Item 11.2 from the consent agenda to be acted upon separately."
Passed
with a motion by Michael Snyder and a second by Danielle Cohen.
Vote:
Yes
Pablo Beltran
.
Yes
Danielle Cohen
.
Yes
Thomas Gemetti
.
Yes
Richard Nguyen
.
Yes
Michael Snyder
.
11.1. Resolution 2016-17-25 Campbell Union School District Employee Appreciation Week May 21-27,2017

Rationale:

The week of May 21-27, 2017 has been designated as the Campbell Union School District Employee Appreciation Week.  Representatives from Management will visit the various sites during that week.


 
Minutes:
Adopt Resolution 2016-17-25 Campbell Union School District Employee Appreciation Week May 21-27, 2017.
Attachments:
Resolution 2016-17-25
11.2. Minutes Regular Session March 30, 2017

Actions:
Motion

To amend the motion from: "

It is recommended that the Governing Board approve the minutes Regular Session March 30, 2017.

" to: "Approve the minutes Regular Session March 30, 2017 as corrected. Item 14.3 to read: The Governing Board discussion included the following points: 1. The approved fee is 27% less than the current cost for comparable programs in the county. 2. The program is operating at a loss. 3. In informal discussions with those likely to participate in the program all but one of the participants indicated they would be ok with the fee increase. 4. There would be potential cuts needed in our classrooms without the fee increase."
Passed
with a motion by Pablo Beltran and a second by Richard Nguyen.
Vote:
Yes
Pablo Beltran
.
Abstain
Danielle Cohen
.
Yes
Thomas Gemetti
.
Yes
Richard Nguyen
.
Yes
Michael Snyder
.
Minutes:
Item 11.2 was removed from the consent agenda and acted upon separately.
Attachments:
Amended Minutes Regular Session 3.30.17
Minutes Regular Session 3.30.17
11.3. Donations

Rationale:

Donations in excess of $300.00 are accepted by the Board at a public meeting.  Letters of acknowledgment and appreciation are sent to all donors, regardless of the monetary value of the donation.

$375.00 donated by JustGive and Marshall Lane PTA to Marshall Lane Elementary to be used for educational programs.

 
Minutes:
Accept the donations as presented.
$375.00 donated by JustGive and Marshall Lane PTA to Marshall Lane Elementary to be used for educational programs.
11.4. Expenditure And Purchase Order Reports – March 2017

Minutes:
Ratify the General Fund and Building Funds Expenditure Reports and the Purchase Order contracts that were issued during the periods listed:

Payroll Report for March 2017
Warrant Report for March 2017
Purchase Order Report for March 2017
Attachments:
March 2017 AP Report
March 2017 Payroll Report
March 2017 PO Report
11.5. Inspections Services For Lynhaven Staff Lounge/Restroom

Rationale:

As required by the Department of State Architect (DSA), the District needs to have ongoing inspections of current construction projects by a DSA certified project inspector. DFH will provide inspection services for the Rosemary Elementary School Staff Lounge/Restroom project.





 
Financial Impact:

SOURCE OF FUNDS: 

Building Fund 


IMPACT TO BUDGET:

$58,000



Minutes:
Authorize the inspections services with DFH Inspections, Inc. for the Lynhaven Elementary School Staff Lounge/Restroom project.
11.6. Field Trip Request:Campbell Middle School Band Students to the Music Festival at Milpitas High School and Great America

Rationale:

BACKGROUND INFORMATION:

Students in the Campbell Middle School advanced music program will have the opportunity to play a concert before a panel of judges. The performance is in front of expert musicians who give students feeback and rate the band in competition. They will receive tapes of judge comments to be discussed following the trip and a score/trophy based on their skill level. Following the music festival, students will be rewarded with a day in Great America.

CHAPERONE RATIO: 1:5

The students will be chaperoned by Kathleen Krafka, Campbell Middle School Music Instructor and parents. 

TRANSPORTATION:

Transportation will be by district bus.  The bus will be funded by the Friends of Campbell Music Booster Club.



 
Minutes:
Approve the field trip request for approximately thirty-five students from Campbell Middle School to participate in the “Music in the Park” festival ceremony that will begin at Milpitas High School and end at Great America Amusement Park in Santa Clara on Saturday, May 13, 2017
11.7. Overnight Field Trip Request: Monroe Middle School Students to the Monterey Bay Aquarium, Monterey Bay

Rationale:

BACKGROUND INFORMATION:

This field trip will have students working with the application Litterati to obtain data on litter and single use of plastic on the Monroe campus. The students attending the trip will be representing their classmates and presenting their findings at the Ocean Plastic Pollution Summit along with many other schools. Students will be able to see other projects, hear the keynote speaker from the 5 Gyres Institute and spend the night in the Monterey Bay Aquarium for the duration of the trip. 

TRANSPORTATION:

Private Parent Vehicle  

CHAPERONE TO STUDENT RATIO:

1:2

IMPACT TO GENERAL FUND:

None


 
Minutes:
Approve the requests for approximately six students from Monroe Middle School to participate in an overnight field trip to the Monterey Bay Aquarium, in Monterey from April 29-30, 2017.
11.8. Personnel Report

Minutes:
Approve the Personnel Report and Addendum as submitted.
Attachments:
PERSONNEL REPORT
Personnel Report Addendum 4.20.17
12. ACTION ITEMS - REGULAR AGENDA

12.1. Award of Bid: Rolling Hills Modular Relocation

Rationale:

To prepare Rolling Hills for the influx of students coming in because of the CMS K-8 Transformation, we will be relocating the four existing portables to a new area and adding four new temporary portables next to them.  This bid covers the services to relocate the four existing portables, prepare the electrical and plumbing for all the portables, and clean up the site where the existing portables were previously located.

Bidders                                     Amount

Commercial Plumbing and Building $595,000

Quesada Construction $790,050

Seward L Schreder Construction $822,000

Commercial Plumbing and Building's contractor’s license was checked and found in good standing. In addition, the contractors’ insurance was checked and found that they are registered with the State of California.








 
Actions:
Motion

Award the bid for Rolling Hills Modular Relocation to Commercial Plumbing and Building with the low bid of $595,000.
Passed
with a motion by Danielle Cohen and a second by Richard Nguyen.
Vote:
Yes
Pablo Beltran
.
Yes
Danielle Cohen
.
Yes
Thomas Gemetti
.
Yes
Richard Nguyen
.
Yes
Michael Snyder
.
Financial Impact:

SOURCE OF FUNDS:

MEASURE CC


IMPACT TO BUDGET:

$595,000
12.2. Award Of Bid – Asphalt Repair, Sealing, And Striping At Sherman Oaks, Rosemary, Capri, Forest Hill, And District Office

Rationale:

The District will be repairing, resealing, and restriping asphalt surfaces at Sherman Oaks, Rosemary, Capri, Forest Hill, and the District Office.


 
Actions:
Motion

To amend the motion from: "It is recommended that the Governing Board award the bid for the asphalt repair, sealing, and striping at Sherman Oaks, Rosemary, Capri, Forest Hill, and the District Office to the lowest responsive and responsible bidder.  The bids will be presented to the Board on April 20, 2017." to: "Award the bid for the asphalt repair, sealing, and striping at Sherman Oaks, Rosemary, Capri, Forest Hill, and the District Office to American Asphalt Repair & Resurfacing Company, Inc. with the low bid of $80,923.00."
Passed
with a motion by Michael Snyder and a second by Danielle Cohen.
Vote:
Yes
Pablo Beltran
.
Yes
Danielle Cohen
.
Yes
Thomas Gemetti
.
Yes
Richard Nguyen
.
Yes
Michael Snyder
.
Financial Impact:

SOURCE OF FUNDS: 

Building Fund






Attachments:
Bid - Asphalt Repair Sealing Striping 4.20.17
12.3. Resolution 2016-17-26 Compensation Of Board Member For Absence Due To Hardship

Rationale:

As per Education Code Section 35120(c), “A member may be paid for any meeting when absent if the Board by Resolution duly adopted and included in its minutes finds that at the time of the meeting he or she is performing services outside the meeting for the school district or districts, he or she was ill or on jury duty, or the absence was due to a hardship deemed acceptable by the Board.”  


 
Actions:
Motion

Adopt Resolution 2016-17-26, Compensation Of Board Member For Absence Due To Hardship under Education Code Section 35120(c) for Absence.
Passed
with a motion by Pablo Beltran and a second by Richard Nguyen.
Vote:
Yes
Pablo Beltran
.
Abstain
Danielle Cohen
.
Yes
Thomas Gemetti
.
Yes
Richard Nguyen
.
Yes
Michael Snyder
.
Minutes:

Attachments:
Resolution 2016-17-26
13. UPCOMING CALENDAR DATES

Rationale:

Meetings may be scheduled, rescheduled and/or cancelled as required to conduct District business.

May  

4
, 2017            Regular Session
May 18, 2017           Special Session
(recognition meeting)

June 1, 2017            Regular Session
June 22, 2017          Regular Session
July 13, 2017            Regular Session
(if needed)
August 17, 2017       Regular Session
September 14, 2017 Regular Session
October 5, 2017        Regular Session
October 26, 2017      Regular Session
November 16, 2017  Regular Session
December 7, 2017    Regular Session
(organizational meeting)
    




 
Minutes:
Upcoming calendar dates were reviewed.
14. FUTURE AGENDA ITEMS: FOLLOW-UP FROM PREVIOUS MEETINGS

Rationale:

May Special Education Classrooms
Aug Suspension/Expulsion Report
TBD International Baccalaureate
TBD

Department Overviews
 
Minutes:
Future agenda items were reviewed
May Special Education Classrooms
Aug Suspension/Expulsion Report
TBD International Baccalaureate
TBD Department Overviews
TBD Instruction/Achievement Study Session
TBD Literacy Forum
TBD Expeditionary Learning Discussion
15. CLOSED SESSION

Rationale:
The Governing Board will review matters pertaining to topics specified under Item 2, as required.
 
Minutes:
No closed session was held under Item 15.
16. ADJOURNMENT

Minutes:
The meeting was adjourned at 9:30 p.m.
4/20/2017 6:00:00 PM ( Original )
Present Pablo Beltran
Present Danielle Cohen
Present Thomas Gemetti
Present Richard Nguyen
Present Michael Snyder