The Governing Board will reconvene to regular session

The Board have a discussion on subcommittees and assignments. 

Subcommittee for 2017:

Budget                              Gemetti, Snyder

Curriculum & Instruction   Gemetti, Beltran

Facilities & Technology     Nguyen, Beltran

Intergovernmental             Cohen, Gemetti

Parent University              Cohen,  Nguyen    

Policy:                               Nguyen, Beltran

Special Programs             Cohen, Snyder

Staffing                             Cohen, Gemetti

Student Achievement       Beltran, Cohen

STEAM                             Snyder, Nguyen

Wellness                           Nguyen, Snyder          

Director Fiscal Services, Jackie Chen, will present the present the 2016-2017 Unaudited Actuals to the Governing Board.

The Directors of Instructional Services, Extensions, and Special Education will share information on the 2017 Summer Programs.

The Summer Academies took place at Rosemary Elementary School for grades 1st-5th and at Sherman Oaks Elementary for grades 1st-4th from June 26 – July 21, 2017. These programs served English Language Learners performing below grade level in English/Spanish Language Arts and Math. In addition, at Rosemary this summer, three Elevate Math classes were provided for 6th-8th grades. These were done in partnership with the Silicon Valley Education Foundation.

The Extensions department ran a variety of summer programs from June 14th-August 17th at Forest Hill, Lynhaven, Rosemary, Monroe, and Campbell. The programs included Adventures in STREAM, CampbellCare Summer Camp, The Crew, Summer Learning Express, Tech Camp and a summer musical production. These programs provided families with a combination of fee-based and After School Education and Safety (ASES) grant funded options.

Special Education and related services were provided to students beyond the normal school year as determined by their Individual Education Plans (IEPs).

The Director of School Services, Rosanna Palomo, will present the 2016-2017 Student Discipline Update to the Governing  Board. 

Donations in excess of $300.00 are accepted by the Board at a public meeting.  Letters of acknowledgment and appreciation are sent to all donors, regardless of the monetary value of the donation.

$530.84 donated from Environmental Volunteers to Blackford Elementary School to be used for field trip transportation.

The Governing Board will review the following Board Policy, Administrative Regulation and Exhibit as presented for a second reading: 

1. BP/AR 0000 - Vision
2. BP 0100 - Philosophy
3. E 0420.41 - Charter School Oversight
4. BP/AR 1312.3 - Uniform Complaint Procedures
5. BP 1340 - Access to District Records
6. BP 2121 - Superintendent's Contract
7. BP 2140 - Evaluation of the Superintendent
8. BP/AR 3551 - Food Service Operations/Cafeteria Plan
9. AR 3580 - District Records
10. AR 4112.2 - Certification
11. BP/AR 4112.61/4212.61/4312.61 - Employment References
12. BP/AR 4127/4227/4327 - Temporary Athletic Team Coaches
13. BP 4312.1 - Contracts
14. AR 5145.3 - Nondiscrimination/Harassment
15. BP 6142.93 - Science Instruction
16. BP 6145 - Extracurricular and Cocurricular Activities
17. BP/AR 6145.2 - Athletic Competition
18. BP/E 6161.1 - Selection and Evaluation of Instructional Materials
19. BP 7214 - General Obligation Bonds
20. BB 9012 - Board Member Electronic Communications
21. BB 9121 - President
22. BB 9220 - Governing Board Elections
23. BB 9230 - Orientation
24. BB 9400 - Board Self-Evaluation

The California Department of Education encourages you to recognize October 8th through the 14th as Week of the School Administrator (California Education Code Section 44015.1).

In observance of the importance of educational leadership at the school, school district, and county levels, the second full week in the month of October of each year shall be designated as “Week of the School Administrator.” Schools, school districts, and county superintendents of schools are encouraged to observe the week with public recognition of the contribution that school administrators make to successful pupil achievement

Californians for Drug-Free Youth, Inc. sponsored the first statewide Red Ribbon campaign in 1986.  The National Federation of Parents for Drug-Free Youth, Inc. sponsored the first nationwide campaign in 1988.

The red ribbon symbolizes commitment to a healthy, drug-free lifestyle.  The campaign is to present a unified and visible commitment toward the creation of a drug-free America.  Educational agencies throughout the nation are urged to proclaim October 23^rd-31^st as Red Ribbon Week, and to conduct appropriate programs and activities during the week.

The California Department of Social Services, Community Care Licensing Division requires the Governing Board adopt a resolution naming designated agents authorized to represent CUSD and its licensed preschool facilities in all licensing matters.

The designated agents will have the authority to make application to the licensing agency as well as accept licensing reports of inspections and consultations, accusations and civil and administrative processes on behalf of CUSD.  Heather Elston, Mylene Ignacio and AnneMarie Murphy, as designated agents, are authorized and delegated to sign and act on behalf of CUSD with regards to Community Care Licensing issues.

Playworks will provide full day youth development programming focusing on creative positive, inclusive, and engaging recess and school climate for Rosemary Elementary, Blackford Elementary, Castlemont Elementary, Sherman Oaks Elementary, and Lynhaven Elementary.

School Site Funds

IMPACT TO BUDGET:

Rosemary $19,000

Blackford $34,000

Castlemont $19,000

Sherman Oaks $19,000

Lynhaven $10,000

Total $101,000

The Gann Amendment (Proposition 4, 1979) limits the growth allowed in appropriations made by State and local governments, including school districts.

According to State law, the Gann Amendment requires that districts establish an appropriation limit (commonly called the Gann Limit) each fiscal year by Board resolution.

IMPACT TO GENERAL FUND:

None

We have accounts with U. S. Bank for the Cafeteria Fund, Extension Programs, the Treasurer’s Account, the Revolving Cash Account, and the Student Body Account.  The following personnel are listed as authorized account signers with U. S. Banks:

Shelly Viramontez, Ed.D., Superintendent

James Crawford, Deputy Superintendent, Administrative Services

Whitney Holton, Assistant Superintendent, Instructional Services

Lena Bundtzen, Assistant Superintendent, Human Resources

Jackie Chen, Director II, Fiscal Services

Margaret Tushak, Assistant to Superintendent

A Campbell Union School District student attends Beacon School, a non-profit, non-public special education school for children with significant academic, social, emotional and behavioral needs. Due to the severity of the disabilities and the impact on the social, emotional, behavioral and academic levels of functioning, this student is unable to benefit from existing special education public school programs at this time. 

FUNDING SOURCE:

Special Education Budget

IMPACT TO GENERAL FUND:

$61,161

FUNDING SOURCE:

Special Education Budget

IMPACT TO GENERAL FUND:

$152,216.80

BACKGROUND INFORMATION:

The fifth grade students from Village School and the sixth grade students from Monroe Middle School and Rolling Hills Middle School are requesting Governing Board approval to attend Walden West.

Schools Attending     Dates Attending     Estimated Number of Students     Number of Teachers   

Monroe Middle          March 19-23, 2018                      170                                 18                

Monroe Middle          March 12-16, 2018                      170                                 18

Rolling Hills               October 17-20, 2017                   180                                 18

Rolling Hills               October 23-26, 2017                   180                                 18

Village School           January 8-12, 2018                     45                                   5

FUNDING SOURCE:

TRANSPORTATION:

Transportation will be by district school bus.

CHAPERONE TO STUDENT RATIO:

1:10 which includes Science Program staff

Students in the Monroe Middle School Advanced Band class will participate in a rehearsal and performance with the Del Mar High School Band at a high school football game halftime show. This will give Monroe Band students the opportunity to hear, see and participate in a high level performance. This experience will also serve as a recruitment opportunity for Monroe students to join the Del Mar High School Band.

The students will be chaperoned by Jay Mason, Monroe Middle School Music Instructor and parents.

Parents will transport their own students to the event. 

At least 3 times during the year, students in grades 1^st – 8^th will be assessed in their proficiency of the Common Core standards: a window for baseline information has been established for administration of the exam within the first two weeks of school.  iReady exams will be given prior to the fall and winter reporting periods, grades 2^nd – 8^th for both ELA and Math, and in grade 1 for Math.

Since iReady is an adaptive diagnostic it will accurately pinpoint the needs of individual and groups of students. It then provides blended instruction to the student in the form of customized online learning and recommendations for direct teacher instruction.  iReady trainers will meet with our Instructional Leadership Teams to ensure understanding of the tool, the resulting test data, and the alignment of individualized instructional lessons for each child.

Nominations and two letters of recommendation for CSBA Director-at-Large African American, American Indian and County are currently being accepted through Friday, September 29, 2017.  All information and forms related to the election process are available online at www.csba.org

The elections will take place at CSBA’s Delegate Assembly meeting in San Diego.  Directors-at-Large serve two-year terms and take office immediately upon the close of CSBA’s Annual Education Conference.

Nominations for Director-at-Large must be made by a CSBA member board and the nominee must be a board member from a CSBA member district or county office of education.  Only a CSBA member County Board of Education may submit a nomination for the Director-at-Large, County seat.  A completed, signed, dated nomination form is due to CSBA by Friday, September 29.  Two letters of recommendation are due to the CSBA President by Friday October 6.  The signed and dated candidate form completed by the nominee is due to CSBA by Friday, October 6.  The completed candidate form and two letters of recommendation will be included in the Delegate Assembly agenda packet - exactly as submitted. 

Governing Board President, Thomas Gemetti, will call for nominations for CSBA Directors-At-Large, African American, American Indian.

Pursuant to AB 1200, the Governing Board must receive and review the annual report for the period ending June 30, 2017.

The attached report addresses the current status of the District’s operating funds for the period ending June 30, 2017.

Unrestricted Ending Fund Balance is $12,676,894.  This includes reserves for:

Revolving Cash

Prepaid Expenditures

Economic Uncertainties

One Time Stimulus

Schools Unrestricted Carry-over

Parcel Tax Carry-over

Total Reserves

The Undesignated General Fund Balance is $4,722,870

All funds outside of the general fund have maintained a positive ending fund balance for the period ending June 30, 2017 as reported below.

OTHER FUNDS 

Fund 12 Child Development Fund

Positive ending fund balance of $1,917,245.

Fund 13 Cafeteria Fund:

Positive ending fund balance of $1,063,924.

Fund 17 Special Reserve Fund:

Positive ending fund balance of $50,670.

Fund 21 Building Fund:

Positive ending fund balance of $45,486,829.

Fund 25 Capital Facilities Fund:

Positive ending fund balance of $2,833,802.

Fund 51 Bond Interest and Redemption Fund:

Positive ending fund balance of $15,882,015.

Fund 56 Debt Service Fund:

Positive ending fund balance of $9,107,228.

Fund 63 Other Enterprise Fund (RTI):

Positive ending fund balance of $543,932.

Fund 67 Self-Insurance Fund:

Positive ending fund balance of $174,864.

Fund 71 Retiree Benefit Fund:

Positive ending fund balance of $5,249,634.

The Board will review current Board Subcommittee assignments and determine assignments for 2017-2018. 

Subcommittee assignments for 2017:

Budget                              Gemetti, Snyder

Curriculum & Instruction   Gemetti, Beltran

Facilities & Technology     Nguyen, Beltran

Intergovernmental             Cohen, Gemetti

Parent University              Cohen,  Nguyen    

Policy:                               Nguyen, Beltran

Special Programs             Cohen, Snyder

Staffing                             Cohen, Gemetti

Student Achievement       Beltran, Cohen

STEAM                             Snyder, Nguyen

Wellness                           Nguyen, Snyder          

Meetings may be scheduled, rescheduled and/or cancelled as required to conduct District business.

September 21, 2017  Special Session