Past Board Agenda

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Special Meeting
Campbell Union SD
March 20, 2018 5:15PM
Special Session - 5:15 P.M. Administration Building 155 North Third Street Campbell, CA 95008-2044

1. CALL TO ORDER

Minutes:
Governing Board Vice President, Michael Snyder, called the meeting to order at 5:15 p.m.
2. ADOPT AGENDA

Rationale:
Additions to the agenda:  Items may be added to the agenda in the event an emergency exists (majority vote), or the need to take action arises after posting of the agenda (two-thirds vote of the Board), or by unanimous vote of those present if less than full Board.
 
Actions:
Motion

Adopt the agenda as presented.
Passed
with a motion by Richard Nguyen and a second by Pablo Beltran.
Vote:
Yes
Pablo Beltran
.
Yes
Danielle Cohen
.
Absent
Thomas Gemetti
.
Yes
Richard Nguyen
.
Yes
Michael Snyder
.
Minutes:


3. COMMUNICATIONS

Rationale:
(Pursuant to Govt. Code 54954.3(a), members of the public will be afforded an opportunity to directly address the Board on any item noticed on this Special Meeting Agenda before or during the Board's consideration of that item.  The law does not permit board action on any item not on the agenda, and restricts public comment at Special Meetings to items noticed on the Meeting's agenda.  members of the Public wishing to address the Board are requested to submit a form provided for that purpose in the lobby prior to addressing the Board.  In order to complete the business of the meeting in a timely manner, the normal time allotted is 3 minutes per speaker.  The board may use its discretion in differentiating from this time limit.)
 
3.1. Written Communications

Minutes:
There were no written communications.
3.2. Oral Communications

Minutes:
There were no oral communications.
4. ACTION ITEMS - REGULAR AGENDA

4.1. Award of Bid: Wireless Access Point (WAP) Refresh with E-Rate Category 2 Funds

Rationale:

The Technology Department at Campbell Union School District strives to keep our network devices current and up to date. Through the use of the E-Rate Category 1 and Category 2 funding, we can receive significant savings while upgrading our wired and wireless networks. These RFPs will ensure the District follows device and service procurement guidelines set by the State of California and the FCC.

This RFP is to select a Wireless Access Point (WAP) vendor and partially cover the replacement costs of 242 end-of-life WAPs with current, comparable models with E-Rate Category 2 funds.



 
Actions:
Motion

To amend the motion from: "

It is recommended that the Governing Board award the RFP for WAP Refresh with E-Rate Category 2 funds to the company whose proposal scores highest on the Bid Evaluation Matrix.  The results will be presented to the Board on March 20, 2018. 


" to: "Award the bid for the RFP for WAP Refresh with E-Rate Category 2 funds to Multimedia Consulting Service with the total cost of $160,924.11."
Passed
with a motion by Richard Nguyen and a second by Danielle Cohen.
Vote:
Yes
Pablo Beltran
.
Yes
Danielle Cohen
.
Absent
Thomas Gemetti
.
Yes
Richard Nguyen
.
Yes
Michael Snyder
.
4.2. Award of RFP: Cabling Vendor with E-Rate Category 2 Funds

Rationale:

The Technology Department at Campbell Union School District strives to keep our network devices current and up to date. Through the use of the E-Rate Category 1 and Category 2 funding, we can receive significant savings while upgrading our wired and wireless networks. These RFPs will ensure the District follows device and service procurement guidelines set by the State of California and the FCC.

This RFP is to select a cabling vendor and partially cover the replacement costs of installing new cabling for 242 Wireless Access Points with E-Rate Category 2 funds.





 
Actions:
Motion

To amend the motion from: "

It is recommended that the Governing Board award the RFP for new cabling for Wireless Access Points with E-Rate Category 2 funds to the company whose proposal scores highest on the Bid Evaluation Matrix.  The results will be presented to the Board on March 20, 2018.




" to: "Award the bid for the RFP for cabling vendor with E-Rate Category 2 Funds to Digital Synergy Consulting with the total cost of $36,864.65."
Passed
with a motion by Pablo Beltran and a second by Danielle Cohen.
Vote:
Yes
Pablo Beltran
.
Yes
Danielle Cohen
.
Absent
Thomas Gemetti
.
Yes
Richard Nguyen
.
Yes
Michael Snyder
.
4.3. Award of RFP: Wide Area Network (WAN) Connections with E-Rate Category 1 Funds

Rationale:

The Technology Department at Campbell Union School District strives to keep our network devices current and up to date. Through the use of the E-Rate Category 1 and Category 2 funding, we can receive significant savings while upgrading our wired and wireless networks. These RFPs will ensure the District follows device and service procurement guidelines set by the State of California and the FCC.

This RFP is to select a service provider and partially cover the cost of the District’s Wide Area Network connections with E-Rate Category 1 funds.




 
Actions:
Motion

To amend the motion from: "

It is recommended that the Governing Board award the RFP for Wide Area Network (WAN) Connections with E-Rate Category 1 funds to the company whose proposal scores highest on the Bid Evaluation Matrix.  The results will be presented to the Board on March 20, 2018.







" to: "Award the bid for the RFP for WAN Connections with E-Rate Category 1 funds to AT&T with the total three year cost of $289,080.00."
Passed
with a motion by Danielle Cohen and a second by Richard Nguyen.
Vote:
Yes
Pablo Beltran
.
Yes
Danielle Cohen
.
Absent
Thomas Gemetti
.
Yes
Richard Nguyen
.
Yes
Michael Snyder
.
4.4. Minutes Regular Session March 1, 2018

Actions:
Motion

Approve the Minutes Regular Session March 1, 2018.
Passed
with a motion by Pablo Beltran and a second by Danielle Cohen.
Vote:
Yes
Pablo Beltran
.
Yes
Danielle Cohen
.
Absent
Thomas Gemetti
.
Yes
Richard Nguyen
.
Yes
Michael Snyder
.
Attachments:
Minutes Regular Session 3.1.18
5. ADJOURNMENT

Minutes:
The meeting was adjourned at 5:28 p.m.
3/20/2018 5:15:00 PM ( Original )
Present Pablo Beltran
Present Danielle Cohen
Absent Thomas Gemetti
Present Richard Nguyen
Present Michael Snyder