Past Board Agenda

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Regular Meeting
Campbell Union SD
June 13, 2019 6:00PM
Closed Session - 6:00 P.M. Regular Session - 7:00 P.M. Administration Building 155 North Third Street Campbell, CA 95008-2044

1. CALL TO ORDER

Rationale:
Anyone wishing to address the Board on closed session matters may do so at this time.
 
Minutes:
Governing Board President, Michael L. Snyder, called the meeting to order at 6:00 p.m.
2. CLOSED SESSION

Rationale:
The Governing Board will review matters pertaining to the following topics as necessary:
 
Minutes:
There were no requests to address Closed Session items.
The Governing Board convened to Closed Session at 6:01 p.m.
2.1. Confer with Labor Negotiator Lena Bundtzen re: C.E.T.A. & C.S.E.A. CH 868 Negotiations (Govt. Code §3549.1 & 54957.6)

2.2. Conference with Legal Counsel - Anticipated Litigation (Govt. Code §54956.9(d)(2)) – One matter

2.3. Public Employee Discipline/Dismissal/Release/Complaint (Govt. Code §54957)

2.4. Public Employee Performance Evaluation: Superintendent

2.5. Consideration Of Student Expulsion (Ed. Code § 48918(c))- Case #2018-19-03

3. REGULAR SESSION

Minutes:
The Governing Board reconvened to regular session at 7:05 p.m.
4. FLAG SALUTE

Minutes:
The flag salute was led by Capri Elementary students Ahram Choi, Amelia Masson and Izzie Toledo.
5. ADOPT AGENDA

Rationale:
Additions to the agenda:  Items may be added to the agenda in the event an emergency exists (majority vote), or the need to take action arises after posting of the agenda (two-thirds vote of the Board), or by unanimous vote of those present if less than full Board.
 
Actions:
Motion

Adopt the agenda as presented.
Passed
with a motion by Danielle Cohen and a second by Chris Miller.
Vote:
Yes
Pablo Beltran
.
Yes
Danielle Cohen
.
Yes
Chris Miller
.
Yes
Richard Nguyen
.
Yes
Michael Snyder
.
6. REPORT OF ACTION TAKEN IN CLOSED SESSION

Minutes:
There was no action taken in closed session.
7. REPORTS OF THE GOVERNING BOARD

7.1. Reports on visits to schools, conferences/meetings attended and other activities.

Minutes:
The Governing Board reported on meetings and events attended on behalf of the district.
7.2. Subcommittee Reports

Rationale:

The Governing Board will report on the following subcommittees:

Budget
 
Minutes:
The Governing Board reported on the following subcommittee meetings:
Budget
8. ACTION ITEM: Student Expulsion - CASE 2018-19-03

Rationale:

Student Expulsion - Case 2018-19-03

The Governing Board will consider and approve the administrative recommendations on case # 2018-19-03 during closed session. Final action will be taken during open session. 


 
Actions:
Motion

Motion to uphold the decision of the Administrative Hearing Panel held on May 30, 2019, that student #2018-19-03 be expelled for the remainder of the 2018-2019 school year and placed in a non-comprehensive school setting through the first semester of the 2019-2020 school year.
Passed
with a motion by Richard Nguyen and a second by Danielle Cohen.
Vote:
Yes
Pablo Beltran
.
Yes
Danielle Cohen
.
Yes
Chris Miller
.
Yes
Richard Nguyen
.
Yes
Michael Snyder
.
9. REPORTS OF THE SUPERINTENDENT

Minutes:
The Superintendent reported on the following events and meetings attended on behalf of the district:
Superintendents Executive Leadership Forum Final Meeting
ACSA Region 8 Leadership Awards Dinner
Faculty Senate Meeting
Superintendent's Parent Advisory Committee Meeting
Superintendent's Student Advisory Committee Meeting
CUSD Innovation Committee Meeting
CUSD Writing Faire Reception
SELPA III Executive Council Meeting
School Services May Budget Revision Workshop
CUSD Recognition Event
CUSD Retirement Event
Sherman Oaks Exhibitions
Lyhaven Elementary School Living Classroom and STEAM Showcase
Castlemont Elementary School Certification of Completion EL Class For Parents
Promotion Ceremonies at Capri, Lynhaven, Rolling Hills Middle and Monroe Middle Schools
San Jose Tech Museum of Innovation Announcement Event
San Jose Learns Press Conference
City of San Jose Commendation Ceremony for Rosemary Elementary School Principal, Brian Schmaedick
Project Hope Cadillac Neighborhood Cleanup Event
10. COMMUNICATIONS

10.1. Written Communications

Minutes:
Email from Santa Clara County Office of Education Director of Data Governance, Marcy Lauck, recognizing the Campbell Union School District Preschool for the most complete data capture using iPinwheel in the county.

Letter from President and CEO, Karen Garza, of BattelleforKids thanking Campbell Union School District for being a visionary leader for educational transformation.
10.2. Oral Communications

Rationale:
Members of the audience may address the Board regarding matters not on the agenda; oral communications will be limited to three (3) minutes per person and twenty (20) minutes per topic; the Board shall take no action on these matters.
 
Actions:
Motion

Motion to reopen Item 10.2 Oral Communications to appear after Item 12.3.
Passed
with a motion by Pablo Beltran and a second by Richard Nguyen.
Vote:
Yes
Pablo Beltran
.
Yes
Danielle Cohen
.
Yes
Chris Miller
.
Yes
Richard Nguyen
.
Yes
Michael Snyder
.
Minutes:
Initially there were no oral communications.
After closing Item 10.2 oral communications, a community member asked to address the Governing Board on a non-agendized item.

The Governing Board made a motion to reopen Item 10.2 Oral Communications to appear after Item 12.3.

Community member, Sue McBride, addressed the Governing Board regarding the Campbell Union School District Home School Program.
11. PUBLIC HEARING/ACTION ITEM

11.1. Public Hearing For The Proposed Campbell Union School District (CUSD) 2019-2020 Budget

Rationale:

In accordance with Education Code Section 42127 and AB 1200 (Statutes of 1991, Chapter 1213), a public hearing of the proposed 2019-20 Budget will be held before its adoption by the Governing Board.

The Budget will be available for review June 10, 2019 through June 27, 2019:

Campbell Union School District - Superintendent's Office

155 North Third Street, Campbell, CA  95008






 
Attachments:
CUSD 2019-20 Proposed Budget
11.1.1. Community Input

Rationale:

Community input will be received by the Board on the Campbell Union School District (CUSD) 2019-2020 proposed budget.




 
Minutes:
Governing Board President, Michael Snyder, opened the public hearing at 7:31 p.m. in order to receive comments from the public regarding the Campbell Union School District proposed Budget for the 2019-2020 school year.

There being no comments, President Snyder declared the public hearing closed at 7:32 p.m.
11.1.2. Overview Of The Campbell Union School District (CUSD) Proposed 2019-20 Budget

Rationale:

Assistant Superintendent of Administrative Services, Nelly Yang, and Director of Fiscal Services, Maria Liu, will present an overview of the proposed 2019-20 Budget to the Governing Board.













 
Minutes:
Director Fiscal Services, Maria Liu presented the proposed CUSD Budget for the 2019-2020 school year.
Attachments:
19-20 Proposed Budget Presentation
2019-20 Budget
CUSD Proposed Budget 19-20 Presentation revised slide 7
11.2. Public Hearing for Campbell Union School District (CUSD) Local Control Accountability Plan (LCAP) Proposal for 2019-2020

Rationale:

In accordance with Education Code 52062 a public hearing of the proposed Local Control Accountability Plan (LCAP) update shall be held before its adoption by the Governing Board. The public hearing shall be held at the same meeting as the public hearing required prior to the adoption of the district budget in accordance with Education Code 42127 and AR 3100 - Budget.

The LCAP will be available for review from June 3, 2019 through June 27, 2019:

Campbell Union School District - Superintendent's Office

155 North Third Street

Campbell, CA 95008

and online at  https://www.campbellusd.org/lcap_hearing
 
Attachments:
CUSD and Rosemary LCAP 2019-20
District LCAP Actions Services 19-20
Local Control and Accountability Plan 2019-2020 - CUSD and Rosemary
11.2.1. Community Input

Rationale:

Community input will be received by the Board on the Campbell Union School District (CUSD) 2019-2020 proposed Local Control Accountability Plan.



 
Minutes:
Governing Board President, Michael Snyder, opened the public hearing at 7:57 p.m. in order to receive comments from the public regarding the proposed Campbell Union School District Local Control Accountability Plan for the 2019-2020 school year.

There being no comments, President Snyder declared the public hearing closed at 7:58 p.m.
12. INFORMATION AND POSSIBLE ACTION ITEMS

12.1. Strategic Plan -LCAP Presentation - Capri Elementary School

Rationale:
Principal, Heather Wellendorf and Assistant Principal, Xyzzy Godfrey will present an update of the Local Control and Accountability Plan goals for Capri Elementary School to the Governing Board.
 
Minutes:
Principal, Heather Wellendorf, Assistant Principal, Xyzzy Godfrey present an update on the Capri Elementary School Local Control Accountability Plan for the 2018-2019 school year to the Governing Board.
Capri Elementary students Ahram Choi, Amelia Masson and Izzie Toledo presented information on their Wax Museum project to the Governing Board.
Attachments:
LCAP Capri
12.2. Department Update - Extensions Program

Minutes:
The following people presented an update on the CUSD Extensions Program to the Governing Board.

Director Extensions Program - Liz Gonzalez
Assistant Director Extensions Program - Martha Reynoso Program Manager Extensions Program - Edgar Romero
San Jose State University Community Engagement & Project Coordinator, Andrea Tully
San Jose State University STEM Education Program - Jay Pinson
California State University STEM VISTA - Joanna Solis
CUSD Sherman Oaks student - Lyla Sanchez
Attachments:
Extensions Update 18-19
12.3. Web To One Update

Rationale:

Kami Thordarson, Director of Innovation and Digital Learning, and Trevor Walker, Manager Technology Integration will present an end of the year summary of the Web To One launch to the Governing Board.
 
Minutes:
Director Innovation and Digital Learning, Kami Thordarson and Manager Technology Integration, Trevor Walker presented a summary on the Web To One Launch at Monroe Middle School for the 2018-2019 school year and information on the Web To One Launch at Rolling Hills Middle School for the 2019-2020 school year.
Attachments:
Additional Data Slides
Web To One Update 18-19
13. Discussion Item - Science Camp

Minutes:
Superintendent, Shelly Viramontez led a discussion with the Governing Board on 5th/6th grade science camp costs, attendance and scheduling challenges. The Governing Board agreed to continue with science camp for Campbell Union School District students and directed the Superintendent to begin conversation with site administrators and 5th/6th grade teaching staff to determine the appropriate grade level to attend in the future.
Attachments:
Science Camp Summary
14. ACTION ITEMS - CONSENT AGENDA

Rationale:
Items may be removed from the consent agenda by consensus of the Governing Board:
 
Actions:
Motion

Approve the consent agenda with the following change: to postpone Item 14.12 and place it on the Action Items-Regular Agenda at the June 27, 2019 Governing Board Meeting.
Passed
with a motion by Pablo Beltran and a second by Danielle Cohen.
Vote:
Yes
Pablo Beltran
.
Yes
Danielle Cohen
.
Yes
Chris Miller
.
Yes
Richard Nguyen
.
Yes
Michael Snyder
.
Motion

Remove Item 14.3 from the Action Items - Consent Agenda and move it to follow Item 11.2.1 Public Hearing For Campbell Union School District Local Control Accountability Plan Proposal for 2019-2020 Community Input
Passed
with a motion by Pablo Beltran and a second by Chris Miller.
Vote:
Yes
Pablo Beltran
.
Yes
Danielle Cohen
.
Yes
Chris Miller
.
Yes
Richard Nguyen
.
Yes
Michael Snyder
.
14.1. Donations

Rationale:

Donations in excess of $300.00 are accepted by the Board at a public meeting.  Letters of acknowledgment and appreciation are sent to all donors, regardless of the monetary value of the donation.

$2,399.94 donated from Village School PTA to Village School to be used for Art and Poetry.

 
Minutes:
Accept the donations as presented.
$2,399.94 donated from Village School PTA to Village School to be used for Art and Poetry.
14.2. Minutes Regular Session May 9, 2019

Minutes:
Approve the minutes of the regular session of May 9, 2019.
Attachments:
Minutes Regular Session May 9, 2019
14.3. Minutes Special Session May 23, 2019

Minutes:
Approve the minutes of the Special Session May 23, 2019.
Attachments:
Minutes Special Session May 23, 2019
14.4. Proposed Revised Board Policies And Administrative Regulations-Second Reading

Rationale:

The Governing Board will review the following Board Policy, Administrative Regulation and Exhibits as presented for a second reading:

  1. BP/E 0420.41 - Charter School Oversight
  2. BP/AR 1312.3 - Uniform Complaint Procedures
  3. AR/E 1312.4 - Williams Uniform Complaint Procedures
  4. AR 1340 - Access to District Records
  5. BP/AR 3100 - Budget
  6. BP/AR 3260 - Fees and Charges
  7. BP/AR 3515.4 - Recovery for Property Loss or Damage
  8. BP/AR 4030 - Nondiscrimination in Employment
  9. AR 4161.1/4361.1 - Personal Illness/Injury Leave
  10. AR 4261.1 - Personal Illness/Injury Leave
  11. BP/AR 5117 - Interdistrict Attendance
  12. AR 5125.2 - Withholding Grades, Diploma and Transcripts
  13. E 5145.6 - Parental Notifications
  14. AR 5148 - Child Care and Development
  15. BP/AR 6158 – Independent Study
  16. BB/E 9323.2 - Actions by the Board






 
Minutes:
Approved the revised Board Policies and Administrative Regulations as presented for a second reading.
Attachments:
CUSD March 2019 Guidesheet
CUSD March 2019 Policy Revisions
14.5. Resolution 2018-19-47, Rescinding Previously Submitted Notice of Withdrawal From SELF Excess Liability Program

Rationale:

At the November 15, 2018 meeting, we submitted Resolution 2018-19-25 to withdraw from SELF's excess liability coverage as required by our insurance carrier while we examined alternative sources of coverage. It was a preliminary notice that was not binding.  After conducting the search, SELF continues to be the most competitive option, so we will remain with them and rescind our previously notice of withdrawal.




 
Minutes:
Adopt Resolution 2018-19-47, Rescinding Previously Submitted Notice of Withdrawal From SELF Excess Liability Program.
Attachments:
Resolution 2018-19-47, Rescinding Withdrawal from SELF
14.6. Resolution 2018-19-46, Disposition of Surplus Property

Rationale:

Attached is a Resolution and an itemized list of obsolete property that is no longer needed for school purposes and will be sold at a public and private auction in accordance with Education Code Sections 17545 and 17546.




 
Minutes:
Adopt Resolution 2018-19-46, Disposition of Surplus Property.
Attachments:
Resolution Surplus Property
14.7. Resolution 2018-19-45 Education Protection Account

Rationale:

Voters approved Proposition 55, an amendment to Proposition 30, extending the income tax increase on high-income tax payers from ending in 2019 to continue on through 2030.  There are specific requirements governing the use of these funds.  Per Article XIII, §36 of the Constitution of the State of California, the use of EPA funds must be determined by the Governing Board at an open public meeting.  For Fiscal Year 2019-20, the amount is projected to be $1,399,877.00.  It is recommended that EPA funds be allocated to teacher salaries in the same way that they have been previously funded by our Local Control Funding Dollars.


In terms of cash flow planning, EPA funds are disbursed quarterly in September, December, March, and June of each year.


 
Minutes:
Adopt Resolution 2018-19-45, Education Protection Account.
Attachments:
Resolution 2018-19-45 Education Protection Account
14.8. Expenditure And Purchase Order Reports – April 2019

Minutes:
Ratify the General Fund and Building Funds Expenditure Reports and the Purchase Order contracts that were issued during the periods listed:

Payroll Report for April 2019
Warrant Report for April 2019
Purchase Order Report for April 2019
Attachments:
April AP
April Payroll
April PO
14.9. Investment Report For The Month Ending March 31, 2019

Rationale:

Enclosed is a detail listing of all Santa Clara County Treasury Investments and a list of all bank balances of Campbell Union School District as of September 30, 2018.   The average County pool yield on March 31, 2019 was 2.22%.  The prior quarter yield was 2.13%.
 
Minutes:
Receive and file the March 31, 2019 Detailed Investment Portfolio Listing.
Attachments:
Cash in Banks 03-19
Investment Report 03-19
14.10. Convergence One-Telephone And Voicemail Systems

Rationale:

As the current version of our telephone/voicemail communication platform is no longer supported, the District will work with Convergence One, technology provider, to install necessary hardware and software upgrades at all District locations in order to maintain system integrity and bring current manufacturer software revisions up to date.




 
Financial Impact:

SOURCE OF FUNDS:

Stimulus

 

IMPACT TO BUDGET:

$119,670.58

 



Minutes:
Approve Convergence One sole source telephone and voicemail system upgrade solutions to existing districtwide telecommunications platforms at the cost of $119,670.58.
14.11. Award of Bid – District Office Keyless Entry System

Rationale:

The District will be replacing the keyless entry and badging system at the District Office as we cannot maintain the service of the system because the company that installed the system is no longer in business.

Bidders                                       Amount

Edgeworth Security                     $99,777.00
W. Bradley Electric, Inc.              $99,118.00

W. Bradley Electric, Inc.  contractor license was checked and found in good standing. In addition, the contractor’s insurance was checked and found that they are registered with the State of California.








 
Financial Impact:

SOURCE OF FUNDS:   Measure CC

IMPACT TO BUDGET:   $99,118.00.
Minutes:
Award the bid for District Office Keyless Entry System to
W. Bradley Electric, Inc. with the low bid of $99,118.00.
14.12. Declaration of Need for Fully Qualified Educators for the 2019-2020 School Year

Rationale:

Section 80026 of the Title 5 Regulations that governs emergency permits and/or limited assignment permits requires school districts to submit a Declaration of Need for Fully Qualified Educators on an annual basis.   This is a prerequisite for school districts to have in order for the Commission on Teacher Credentialing to issue any permits.  The purpose of the form is to indicate the types of permits the school district anticipates may be needed if fully qualified educators are not available.

 

Attached is the Declaration of Need for Fully Qualified Educators.



 
Financial Impact:

none

Minutes:
Item 14.12 Declaration of Need for Fully Qualified Educators for the 2019-2020 School Year was postponed to the June 27, 2019 Governing Board Meeting to be placed on the Action Items-Regular Agenda.
Attachments:
Declaration of Need 2019-20
14.13. Personnel Report

Rationale:

It is recommended that the Governing Board approve the Personnel Report and Addendum as submitted.


 
Actions:
Motion

Approve the Personnel Report and Addendum as submitted.
Passed
with a motion by Pablo Beltran and a second by Richard Nguyen.
Vote:
Yes
Pablo Beltran
.
Yes
Danielle Cohen
.
Yes
Chris Miller
.
Yes
Richard Nguyen
.
Yes
Michael Snyder
.
Minutes:
Item 14.13 was removed from the Action Items - Consent Agenda and placed after Item 12.3 to be acted upon separately.
Attachments:
Personnel Report 6-13-19
Personnel Report Addendum 6.13.19
15. UPCOMING CALENDAR DATES

Rationale:

Meetings may be scheduled, rescheduled and/or cancelled as required to conduct District business.

June 27
July 11 (if needed)
August 15
September 5
September 19
October 3
October 24
November 7
December 12





 
Minutes:
Upcoming calendar dates were reviewed:
June 27
July 11 (if needed)
August 15
September 5
September 19
October 3
October 24
November 7
December 12
16. FUTURE AGENDA ITEMS: FOLLOW-UP FROM PREVIOUS MEETINGS

Rationale:

TBD   Mental Health Supports In Our Schools
TBD   Review of Brown Act Requirements - Public Comment
TBD   English Learner Update
TBD   AVID Excel - Student/Teacher Perspective


 
Minutes:
Future agenda items were reviewed:
TBD Mental Health Supports In Our Schools
TBD Review of Brown Act Requirements - Public Comment
TBD English Learner Update
TBD AVID Excel - Student/Teacher Perspective

Add Innovation Committee Update
17. CLOSED SESSION

Rationale:
The Governing Board will review matters pertaining to topics specified under Item 2, as required.
 
Minutes:
Governing Board President, Michael Snyder, announced the Governing Board would reconvene to closed session upon adjournment of the regular session at 10:25 p.m. in order to review items listed under agenda Item 2.
18. ADJOURNMENT

Minutes:
The meeting was adjourned at 11:30 p.m.
6/13/2019 6:00:00 PM ( Original )
Present Pablo Beltran
Present Danielle Cohen
Present Chris Miller
Present Richard Nguyen
Present Michael Snyder