Past Board Agenda

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Regular Meeting
Campbell Union SD
March 31, 2016 6:00PM
Please note change of location: Closed Session - 6:00 P.M. Regular Session - 7:00 P.M. Monroe Middle School Professional Learning Center 1055 South Monroe San Jose, CA 95128

1. CALL TO ORDER – 6:00 P.M.

Minutes:
Governing Board President Cohen called the meeting to order at 6:01 p.m.
2. ORGANIZATION OF THE GOVERNING BOARD

2.1. OATH OF OFFICE

Rationale:
On March 24, 2016, the Governing Board took action to appoint and will administer the Oath of Office to Pablo A. Beltran at the March 31, 2016 Governing Board meeting.  The appointee will serve until new members are elected in November 2016.




 
Minutes:
Superintendent Andrew introduced Pablo A. Beltran who this evening is formally appointed to fill the vacant Board seat vacated by Juliet Tiffany-Morales.
Superintendent Andrew administered the Oath of Office to provisional appointee Pablo A. Beltran.
Attachments:
Oath of Office - Beltran
3. CLOSED SESSION

Minutes:
There were no requests to address the Board on closed session matters.
The Governing Board convened to closed session at 6:02 p.m.
3.1. Confer with Labor Negotiator Shelly Viramontez re: C.E.T.A. & C.S.E.A. CH 868 Negotiations (Govt. Code §3549.1 & 54957.6)

3.2. Public Employee Discipline/Dismissal/Release/Complaint (Govt. Code §54957)

3.3. Conference with Legal Counsel - Existing Litigation (Govt. Code §54956.9(d)(1)) – Legal Counsel will be available by phone. – Summerhill

3.4. Conference with Legal Counsel - Anticipated Litigation (Govt. Code §54956.9(d)(2)) – One matter

3.5. Public Employee Performance Evaluation: Superintendent

4. REGULAR SESSION – 7:00 P.M.

Minutes:
The Governing Board reconvened to regular session at 7:02 p.m.
5. FLAG SALUTE

Minutes:
The flag salute was lead by Campbell Middle School student Arturo Montez.
6. ADOPT AGENDA

Actions:
Motion

Adopt the agenda as presented.
Passed
with a motion by Thomas Gemetti and a second by Michael Snyder.
Vote:
Yes
Mr. Pablo Beltran
.
Yes
Danielle Cohen
.
Yes
Thomas Gemetti
.
Yes
Richard Nguyen
.
Yes
Michael Snyder
.
7. REPORT OF ACTION TAKEN IN CLOSED SESSION

Minutes:
No action was taken in closed session.
8. REPORTS OF THE GOVERNING BOARD

Minutes:
The Governing Board reported on events, meetings and activities that they attended on behalf of the district.
8.1. Reports on visits to schools, conferences/meetings attended and other activities.

8.2. Subcommittee reports

Minutes:
The Governing Board reported on the following subcommittee meetings:
Strategic Plan Meeting
Wellness
9. REPORTS OF THE SUPERINTENDENT

Minutes:
The Superintendent reported on the following meeting/events attended:
Celebrate Campbell
State Accountability Task Force
Mayor of San Jose Joint Use Committee
Bunny and Bonnets Parade
Coffee With The Superintendent
10. SPECIAL RECOGNITION

Minutes:

10.1. SPECIAL RECOGNITION OF OUTSTANDING STUDENTS

Rationale:

The Campbell Union School District Governing Board will recognize students from Campbell Middle School for earning community awards. 

Student Award from Optimist Club of Miracle Mile – Campbell

Adrienne Couteau           grade 8                          

Gavin Hurtado                 grade 8                          

 

Math Science Engineering Achievement (MESA) Regional Competition

Anthony Gallegos            grade 8                  MESA Day 1st place, balsa wood glider  

Mariela Garcia Lopez      grade 6                  MESA Day 2nd place, balsa wood glider

Sarah Vogler                   grade 6                  MESA Day 3rd place, Mouse Trap Speed and Design, all around               

Leslie Moralia                 grade 6                   MESA Day 3rd place, Speak Up, Topic GMoS’s             

 

Bay Area Regional Spelling Bee

William Xu                        grade 7          Competitor in the Bay Area Regional Oral Spelling Bee


 
Minutes:
Students were presented to the Governing Board for special recognition of their achievements.

Optimist Club of Miracle Mile – Campbell
Adrienne Couteau
Gavin Hurtado

Math Science Engineering Achievement (MESA) Regional Competition
Anthony Gallegos
Mariela Garcia Lopez
Sarah Vogler
Leslie Moralia

Bay Area Regional Spelling Bee
William Xu

President Cohen declared a recess at 7:40 P.M. and invited members of the audience to join the Board in a reception to celebrate the achievements of the award winners.

Recess: 7:40 P.M. Reconvene: 7:51 P.M.
11. COMMUNICATIONS

11.1. Written Communications

Minutes:
There were no written communications.
11.2. Oral Communications

Minutes:
Rolling Hills teacher, Melissa Rush, addressed the board regarding legal representation by administration at collective bargaining discussions.

Lynhaven teacher, Sarah Day, addressed the board regarding lack of restrooms and a larger staff room at Lynhaven Elementary School under Item 12.1.

Campbell Middle School principal, April Mouton, CMS teachers, Terri Hughes, Maria Cammisa and CMS parents, Marina Lemas, Lorinda Gomes, addressed the board with concerns regarding the District Reorganization Plan for Campbell Middle School under Item 12.3.

Monroe Middle School teachers, Debbie Eitner and Susan Smyth addressed the board with concerns regarding the District Reorganization Plan under Item 12.3

Village School teachers, Roberta Hendryx and Jill Reynolds addressed the board with concerns regarding the District Reorganization Plan for Village School under Item 12.3.

Campbell Middle School teacher, Sheryl Spencer, read a statement from employee of CMS, Joseph Robinson, regarding morale and change at Campbell Middle School.
12. INFORMATION AND POSSIBLE ACTION ITEMS

12.1. ANNUAL REPORT: MEASURE G CITIZEN'S OVERSIGHT COMMITTEE

Rationale:

Jim Mollerus, Measure G Citizens’ Oversight Committee member, will present the Committee’s Annual Report.

Proposition 39 requires that the Oversight Committee issue an annual report of the activities and findings of the Committee.  This report is presented to the District Governing Board and published for the community.
 
Minutes:
Jim Mollerus, Vice Chairman of the Measure G Citizens’ Oversight Committee presented the Measure G Bond 2014-2015 Annual Report.
Attachments:
2014-15 Annual Report
12.2. COMMON CORE STATE STANDARDS

Rationale:
As part of the Common Core State Standards Update, the Assistant Superintendent of Instructional Services will present the Campbell Union School District’s Local Control and Accountability Plan and Annual Update.
 
Minutes:
Assistant Superintendent of Instructional Services, Whitney Holton, presented the Campbell Union School District’s Local Control and Accountability Plan and Annual Update.
Attachments:
LCAP Update 3.31.16
12.3. DISTRICT REORGANIZATION PLAN

Rationale:
Superintendent, Eric Andrew, will present an update to the Board on the  District's reorganization proposal.
 
Minutes:
Superintendent, Eric Andrew, presented an update to the Board on the District's Reorganization Plan.
Attachments:
District Reorganization Update 3.31.16
12.4. STRATEGIC PLAN
Was edited within 72 hours of the Meeting

Rationale:

The Superintendent will update the Board on District's Strategic Plan.

This is a regularly appearing agenda item.


 
Minutes:
Superintendent, Eric Andrew, presented to the Board an update the Strategic Plan.
Attachments:
CUSD Strategic Plan Matrix
Strategic Plan Update 3/31/16
12.5. BOND ELECTION SURVEY RESULTS

Rationale:

The Deputy Superintendent along with TBWB Strategies and EMC Survey will present the results of the bond survey for Campbell Union School District.

At the January 21, 2016 meeting, the Governing Board authorized Administration to work with TBWB to investigate the possibility of a future bond measure.  The results of the survey have been compiled. 




 
Minutes:
Jessica Polsky of EMC Research, Inc. and Jared Boigon of TBWB Strategies present the Bond Project Survey results to the board.
13. ACTION ITEMS - CONSENT AGENDA

Actions:
Motion

Approve the consent agenda as submitted.
Passed
with a motion by Michael Snyder and a second by Mr. Pablo Beltran.
Vote:
Yes
Mr. Pablo Beltran
.
Yes
Danielle Cohen
.
Yes
Thomas Gemetti
.
Yes
Richard Nguyen
.
Yes
Michael Snyder
.
Minutes:
No items were removed from the consent agenda.
13.1. PROPOSED REVISED BOARD POLICIES AND ADMINSTRATIVE REGULATIONS-SECOND READING

Rationale:

The Governing Board will review the proposed revised Board policies and Administrative Regulations as presented for a second reading. 

 

  1. BP 0200 – Goals for the School District

  2. BP/AR 0420 - School Plans/Site Councils

  3. AR 0420.4 – Charter School Authorization

  4. AR 0460 – Local Control and Accountability Plan

  5. BP 0500 – Accountability

  6. BP/AR 1312.3 - Uniform Complaint Procedures

  7. BP/AR 3100 – Budget

  8. BP/AR 3270 - Sale and Disposal of Books, Equipment and Supplies

  9. AR 3311 – Bids

  10. AR 3512 – Equipment

  11. BP/AR 3580 – District Records

  12. BP/AR/E 4040 - Employee Use of Technology

  13. AR 4112.23 - Special Education Staff

  14. AR 4119.11/4219.11/4319.11 - Sexual Harassment

  15. BP 4131 - Staff Development

  16.  BP/AR 4154/4254/4354 - Health and Welfare Benefits

  17. AR 4161.11/4261.11/4361.11 – Industrial Accident/Illness Leave

  18. AR 4161.8/4261.8/4361.8 - Family Care and Medical Leave

  19. BP 4231 - Staff Development 

  20. AR 5112.2 - Exclusions from Attendance

  21. AR 5121 - Grades/Evaluation of Student Achievement

  22. AR 5125.1–Release of Directory Information

  23. BP 5131.2 – Bullying

  24. BP/AR 5141.27 – Food Allergies/Special Dietary Needs

  25. BP/AR 5141.31 – Immunizations

  26. AR 5145.3 – Nondiscrimination/Harassment

  27. AR 5145.7 – Sexual Harassment

  28. BP/AR 5148 - Child Care and Development

  29. BP/AR 5148.2 - Before/After School Programs

  30. BP/AR 5148.3 - Preschool/Early Childhood Education

  31. AR 6145.2 – Athletic Competition

  32. BP 6151 – Class Size

  33. AR 6158 – Independent Study

  34. BP 6163.1 – School Libraries

  35. BP/AR/E 6163.4 - Student Use of Technology

  36. BP 6170.1 – Transitional Kindergarten

  37. BP 6190 - Evaluation of the Instructional Program

  38. BB 9100 – Organization

  39. BB 9223 – Filling Vacancies

     

     

     

 

 

 

 

 

 
Minutes:
Adopt the proposed revised Board Policies and Administrative Regulations as presented for a second reading.
Attachments:
Policy Revisions Second Reading
13.2. EXPENDITURE AND PURCHASE ORDER REPORTS – FEBRUARY 2016

Minutes:
Ratify the General Fund and Building Funds Expenditure Reports and the Purchase Order contracts that were issued during the periods listed:
1.Payroll Report for February 2016
2.Warrant Report for February 2016
3.Purchase Order Report for February 2016
Attachments:
February AP Report
February PO Report
Warrant Report
13.3. AGREEMENT BETWEEN CAMPBELL UNION SCHOOL DISTRICT AND B43 PRODUCTIONS

Rationale:

In order to support Goal Three  of the Strategic Plan to "Ensure That Every Campbell Union School District School Is A School of Choice", CUSD will enter into an agreement with  B43 Productions to provide a marketing video for each school as well as a video for each core Campbell Union School District programs.

These videos will be used in several capacities to promote CUSD "education beyond the expected".

 


 
Financial Impact:

Financial Impact:  Contract not to exceed $34,000.00.

Source:  General Fund

Minutes:
Approve the Agreement between B43 Productions and Campbell Union School District.
13.4. AGREEMENT BETWEEN CAMPBELL UNION SCHOOL DISTRICT AND KAREN MCQUADE

Rationale:
In support of Goal Three of the Campbell Union School District Strategic Plan, CUSD will enter into an agreement with Karen McQuade for services in organizing community engagement to ensure that every CUSD school is a school of choice.
 
Financial Impact:

Financial Impact: Contract not to exceed $3,400.00

Source: General Fund

Minutes:
Approve the Agreement between Campbell Union School District and Karen McQuade.
13.5. DONATIONS

Rationale:

Donations in excess of $300.00 are accepted by the Board at a public meeting.  Letters of acknowledgment and appreciation are sent to all donors, regardless of the monetary value of the donation.

  • $570.93 donated by Lifetouch National School Studios to Blackford Elementary School to be used for field trips.
  • $567.94 donated by Target Take Charge of Education to Castlemont Elementary School to be used for classroom supplies.


 
Minutes:
Accept the donations as presented:

•$570.93 donated by Lifetouch National School Studios to Blackford Elementary School to be used for field trips.
•$567.94 donated by Target Take Charge of Education to Castlemont Elementary School to be used for classroom supplies.
13.6. FIELD TRIP REQUEST: ROLLING HILLS MIDDLE SCHOOL BAND STUDENTS TO MUSIC FESTIVAL, SANTA TERESA HIGH SCHOOL, SAN JOSE

Rationale:

Students in the Rolling Hills Middle School music program will have the opportunity to play a concert before a panel of judges.  They will receive tapes of judge comments to be discussed following the trip and a score/trophy based on their skill level.

 

CHAPERONE RATIO: 1:5

The students will be chaperoned by Mike Rawlinson, Rolling Hills Middle School Music Instructor, and parents. 

 

TRANSPORTATION:

Transportation will be by district bus.  The bus will be funded by the Rolling Hills Music Boosters Club.
 
Financial Impact:

IMPACT TO GENERAL FUND:

None


Minutes:
Approve the field trip request for approximately one hundred and twenty students from Rolling Hills Middle School to participate in a music festival ceremony at Santa Teresa High School in San Jose on Saturday, April 30, 2016.
13.7. FIELD TRIP REQUEST: ROLLING HILLS MIDDLE SCHOOL BAND STUDENTS TO MUSIC FESTIVAL, SANTA TERESA HIGH SCHOOL AND GREAT AMERICA

Rationale:

Students in the Rolling Hills Middle School music program will have the opportunity to play a concert before a panel of judges.  They will receive tapes of judge comments to be discussed following the trip and a score/trophy based on their skill level. Following the music festival, students will be rewarded with a day in Great America.


CHAPERONE RATIO: 1:5

The students will be chaperoned by Mike Rawlinson, Rolling Hills Middle School Music Instructor, and parents. 


TRANSPORTATION:

Transportation will be by district bus.  The bus will be funded by the Rolling Hills Music Boosters Club.
 
Financial Impact:

IMPACT TO GENERAL FUND:

None
Minutes:
Approve the field trip request for approximately one-hundred and twenty students from Rolling Hills Middle School to participate in the “Music in the Park” festival ceremony that will begin at Santa Teresa High School and end at Great America Amusement Park in Santa Clara on Saturday, April 23, 2016.
13.8. PERSONNEL REPORT

Minutes:
Approve the Personnel Report and Addendum as submitted.
13.9. MINUTES OF REGULAR MEETING MARCH 10, 2016

Minutes:
Approve the minutes of the regular meeting of March 10, 2016.
Attachments:
Minutes Regular Session 3.10.16
13.10. MINUTES OF SPECIAL SESSION MARCH 17, 2016

Minutes:
Approve the minutes of the special session of March 17, 2016.
Attachments:
Minutes Special Session 3.17.16
13.11. MINUTES OF SPECIAL SESSION MARCH 22, 2016

Minutes:
Approve the minutes of the special session of March 22, 2016.
Attachments:
Minutes Special Session 3.22.16
13.12. MINUTES OF SPECIAL SESSION MARCH 24, 2016

Minutes:
Approve the minutes of the special session of March 24, 2016.
Attachments:
Minutes Special Session 3.24.16
14. ACTION ITEMS - REGULAR AGENDA

Minutes:
There were no Action Items - Regular Agenda.
15. UPCOMING CALENDAR DATES

Rationale:

Meetings may be scheduled, rescheduled and/or cancelled as required to conduct District business.

April 21, 2016               7:00 PM  Regular Session

May 12, 2016               7:00 PM  Regular Session        

June 2, 2016                7:00 PM  Regular Session

June 23, 2016              7:00 PM  Regular Session

July 14, 2016               7:00 PM  Regular Session (if needed)

August 18, 2016          7:00 PM Regular Session

September 15, 2016    7:00 PM  Regular Session

October 6, 2016           7:00 PM  Regular Session

October 27, 2016         7:00 PM  Regular Session  

November 17, 2016     7:00 PM  Regular Session

December 8, 2016       7:00 PM  Regular Session   


 
Minutes:
Upcoming calendar dates were reviewed:
April 21, 2016 7:00 PM Regular Session
May 12, 2016 7:00 PM Regular Session
June 2, 2016 7:00 PM Regular Session
June 23, 2016 7:00 PM Regular Session
July 14, 2016 7:00 PM Regular Session (if needed)
August 18, 2016 7:00 PM Regular Session
September 15, 2016 7:00 PM Regular Session
October 6, 2016 7:00 PM Regular Session
October 27, 2016 7:00 PM Regular Session
November 17, 2016 7:00 PM Regular Session
December 8, 2016 7:00 PM Regular Session
16. FUTURE AGENDA ITEMS: FOLLOW-UP FROM PREVIOUS MEETINGS

Rationale:
  • International Baccalaureate (IB) Program
  • Parent Education/Common Core
  • School Safety Update
  • Bilingual/Biliterate Pathway
  • Intervention and Opportunities Program (IOP) Update
  • Instrumental Music
  • SST Process Update
  • Arts in the Curriculum
  • Bullying/Cyberbullying

 
Minutes:
•International Baccalaureate (IB) Program
•Parent Education/Common Core
•School Safety Update
•Bilingual/Biliterate Pathway
•Intervention and Opportunities Program (IOP) Update
•Instrumental Music Program/Site/Competitions
•SST Process Update
•Arts in the Curriculum
•Bullying/Cyberbullying
Library Book Funding
17. CLOSED SESSION

Minutes:
No closed session was held under Item 17.
18. ADJOURNMENT

Minutes:
The meeting was adjourned at 9:30 p.m.
3/31/2016 6:01:00 PM ( Original )
Present Eric Andrew
Present Mr. Pablo Beltran
Present Danielle Cohen
Present James Crawford
Present Thomas Gemetti
Present Whitney Holton
Present Richard Nguyen
Present Michael Snyder
Present Peg Tushak
Present Shelly Viramontez