Past Board Agenda

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Regular Meeting
Campbell Union SD
March 30, 2017 6:00PM
Closed Session - 6:00 P.M. Regular Session - 7:00 P.M. Administration Building 155 North Third Street Campbell, CA 95008-2044

1. CALL TO ORDER

Rationale:
Anyone wishing to address the Board on closed session matters may do so at this time.
 
Minutes:
Governing Board President, Thomas Gemetti, called the meeting to order at 6:00 p.m.
There being no requests to address closed session items, the Governing Board convened to closed session at 6:01 p.m.
2. CLOSED SESSION

Rationale:
The Governing Board will review matters pertaining to the following topics as necessary:
 
2.1. Conference with Legal Counsel - Existing Litigation (Govt. Code §54956.9(d)(1)) – Legal Counsel will be available by phone. – Summerhill

2.2. Conference with Legal Counsel - Anticipated Litigation (Govt. Code §54956.9(d)(2)) – One matter

2.3. Confer with Labor Negotiator Shelly Viramontez re: C.E.T.A. & C.S.E.A. CH 868 Negotiations (Govt. Code §3549.1 & 54957.6)

2.4. Public Employee Discipline/Dismissal/Release/Complaint (Govt. Code §54957)

2.5. Public Employee Performance Evaluation: Superintendent

2.6. Consideration Of Student Expulsion (Ed. Code § 48918(c))- Case #2016-17-04

3. REGULAR SESSION

Rationale:

The Governing Board will reconvene to regular session

 
Minutes:
The Governing Board reconvened to regular session at 7:02 p.m.
4. FLAG SALUTE

Minutes:
The flag salute was led by 7th Grade Campbell Middle School student, Maya Lemas.
5. ADOPT AGENDA

Rationale:
Additions to the agenda:  Items may be added to the agenda in the event an emergency exists (majority vote), or the need to take action arises after posting of the agenda (two-thirds vote of the Board), or by unanimous vote of those present if less than full Board.
 
Actions:
Motion

Adopt the agenda as presented.
Passed
with a motion by Michael Snyder and a second by Richard Nguyen.
Vote:
Yes
Pablo Beltran
.
Absent
Danielle Cohen
.
Yes
Thomas Gemetti
.
Yes
Richard Nguyen
.
Yes
Michael Snyder
.
6. REPORT OF ACTION TAKEN IN CLOSED SESSION

Minutes:
No action was taken in closed session.
7. DISCUSSION ITEM - Enrollment

Rationale:

The Superintendent and the Governing Board will continue a discussion on the impact of enrollment and the District Preschool-8th Grade Program.

 
Minutes:
Campbell Middle School student, Maya Lemas, addressed the Governing Board regarding a request to transfer to Monroe Middle School.

Superintendent, Eric Andrew, led a discussion on enrollment at Campbell Middle, Rolling Hills Middle and Monroe Middle Schools. Superintendent Andrew asked the Governing Board to permit the Transformation Team committee to continue the dialogue regarding whether to have 6th grade at Campbell Middle School for the 2017-18 school year and for the Governing Board to support the recommendation of the committee.

Associate Superintendent Human Resources, Shelly Viramontez, presented enrollment trends and possible projections for Campbell Middle, Rolling Hills and Monroe Middle for the 2017-18 school year.

Deputy Superintendent Administrative Services, James Crawford, reviewed potential boundaries for the District Preschool-8th Grade Program.
Attachments:
Enrollment Information Proposed Boundaries
8. REPORTS OF THE GOVERNING BOARD

8.1. Reports on visits to schools, conferences/meetings attended and other activities.

Minutes:
The Governing Board reported on meetings and activities that they attended on behalf of the district.
8.2. Subcommittee Reports

Minutes:
The Governing Board reported on the following subcommittee meetings:
Wellness
Parent University
9. ACTION ITEM - STUDENT EXPULSION

9.1. Student Expulsion - Case 2016-2017-04

Rationale:
The Governing Board will consider and approve the administrative recommendations on case#2016-17-04 during closed session. Final action will be taken during open session.
 
Actions:
Motion

To uphold the decision of the Administrative Hearing Panel held on March 21, 2017, that student #2016-17-04 be expelled, and the expulsion be suspended to provide for an alternative placement within the District.
Passed
with a motion by Michael Snyder and a second by Pablo Beltran.
Vote:
Yes
Pablo Beltran
.
Absent
Danielle Cohen
.
Yes
Thomas Gemetti
.
Yes
Richard Nguyen
.
Yes
Michael Snyder
.
10. REPORTS OF THE SUPERINTENDENT

Minutes:
The Superintendent reported on the following meetings/events attended:
Legislative Brunch with Supervisor Joe Simitian
Dr. Michael Kirst from State Board Of Education
Assemblyman Evan Low - Teacher Housing Bill
11. COMMUNICATIONS

11.1. Written Communications

Minutes:
The Superintendent shared the following written communication:
Letter from California School Boards Association reporting re-election results for the Delegate Assembly. Danielle Cohen will represent Campbell Union School District in Region 20 until 2019.
Safe Routes To School Celebration Invitation on May 25.
Santa Clara County Office Of Education Invitation to National Bilingual/Multilingual Learner Showcase on April 27.
11.2. Oral Communications

Rationale:
Members of the audience may address the Board regarding matters not on the agenda; oral communications will be limited to three (3) minutes per person and twenty (20) minutes per topic; the Board shall take no action on these matters.
 
Minutes:
There were no oral communications.
12. INFORMATION AND POSSIBLE ACTION ITEMS

12.1. Department Update - Engineers Week

Rationale:

Julie Goo, STEAM Teacher On Special Assignment, will present to the Governing Board an update on Engineers Week and the STEAM Showcase.

 
Minutes:
STEAM Teachers On Special Assignment, Julie Goo and Sherry Burch, presented the Engineers Week challenge for TK-8 grade and STEAM goals for the 2017-18 school year.
Parent Volunteer, Isabella Halama, presented on her participation in the Engineers Week challenge.
Attachments:
STEAM Presentation for Engineers Week
STEAM Showcase 3.29.17 slide
12.2. Strategic Plan

Rationale:

The Superintendent will present an update on the Strategic Plan goals and objectives to the Governing Board.  This is a regularly appearing item.

 
Minutes:
Superintendent, Eric Andrew, presented an update on the next steps for the Strategic Plan Goals.
Attachments:
Strategic Planning 2017-18 Next Steps
12.3. District Preschool - 8th Grade Program

Rationale:

The Superintendent will provide the Governing Board with an update on the District Preschool-8th Grade Program.  This is a regularly appearing item.

 
Minutes:
Superintendent, Eric Andrew, presented the synthesized stakeholder group input from the Community Input Forum on March 23, 2017.
Attachments:
Stakeholder Input 3.23.17
13. ACTION ITEMS - CONSENT AGENDA

Rationale:
Items may be removed from the consent agenda by consensus of the Governing Board:
 
Actions:
Motion

Approve the consent agenda as follows:
Passed
with a motion by Richard Nguyen and a second by Michael Snyder.
Vote:
Yes
Pablo Beltran
.
Absent
Danielle Cohen
.
Yes
Thomas Gemetti
.
Yes
Richard Nguyen
.
Yes
Michael Snyder
.
Minutes:
No items were removed from the Consent Agenda.
13.1. Minutes Regular Session - March 16, 2017

Minutes:
Approve the minutes of the March 16, 2017 Regular Session.
Attachments:
Minutes Regular Session 3.16.17
13.2. Minutes Special Session - March 20, 2017

Minutes:
Approve the minutes Special Session - March 20, 2017.
Attachments:
Minutes Special Session 3.20.17
13.3. Donations

Rationale:

Donations in excess of $300.00 are accepted by the Board at a public meeting.  Letters of acknowledgment and appreciation are sent to all donors, regardless of the monetary value of the donation.

$7891.03 donated by Village School PTA to Village School to be used for Enrichment Programs.
$13,155.00 donated by Village School PTA to Village School to be used for Science Camp.
$1720.00 donated by Village School PTA to Village School to be used for Cooking Class.
$947.00 donated by Lifetouch National School Studios to Castlemont Elementary to be used for enrichment programs.



 
Minutes:
Accept the donations as presented
$7891.03 donated by Village School PTA to Village School to be used for Enrichment Programs.
$13,155.00 donated by Village School PTA to Village School to be used for Science Camp.
$1720.00 donated by Village School PTA to Village School to be used for Cooking Class.
$947.00 donated by Lifetouch National School Studios to Castlemont Elementary to be used for enrichment programs.
13.4. Agreement Between District And Santa Clara County Regional Technology Center Of The Santa Clara County Office Of Education For QSS System And Telecommunication Services For The 2017-18 Fiscal Year

Rationale:

The County Office of Education provides districts with on-line payroll and purchasing warrant processing.  In addition, they provide the on-line computer accounting software for our accounting records and financial documents.  This is a continuation of a relationship that has been on going. The charges for 2017-18 represent a $1,704 increase over 2016-17.





 
Financial Impact:

BUDGET:

General Fund


IMPACT TO GENERAL FUND:

$147,992



Minutes:
Approve the agreement between the District and the Santa Clara County Regional Technology Center of the Santa Clara County Office of Education for QSS System and Telecommunications Services for the 2017-18 fiscal year.
Attachments:
Agreement QSS Services
13.5. Personnel Report

Minutes:
Approve the Personnel Report and Addendum as submitted
Attachments:
Personnel Report 3.30.17
Personnel Report Addendum 3.30.17
14. ACTION ITEMS - REGULAR AGENDA

14.1. Authorization To Piggyback On Biggs Unified School District’s Bid With American Modular Systems For The Construction Of A New CampbellCare Facility At Castlemont Elementary School

Rationale:

Under Public Contract Code 20118, school districts are allowed, with Governing Board approval, to purchase products and services off of another government agency’s contract that has a piggyback clause.  The advantage of doing a piggyback bid is that the prices of the goods and services have already been competitively bid, thereby saving us the time and resources of carrying out a formal bid process. The bid is the same or less than if the District submitted its own bid process.

At the October 6, 2016 Board meeting, the Governing Board authorized administration to develop full plans and specifications for a new a new CampbellCare facility at Castlemont School and to submit them to the State Architect.  The next step would be to work with American Modular Systems to design the structure of this new facility and to construct it once the plans have been completed. 






 
Actions:
Motion

Authorize Administration to piggyback on the Biggs Unified School District’s bid with American Modular Systems (AMS) for the construction of a new CampbellCare facility at Castlemont Elementary School.
Passed
with a motion by Pablo Beltran and a second by Richard Nguyen.
Vote:
Yes
Pablo Beltran
.
Absent
Danielle Cohen
.
Yes
Thomas Gemetti
.
Yes
Richard Nguyen
.
Yes
Michael Snyder
.
Financial Impact:

SOURCE OF FUNDS:

Building Fund


IMPACT TO BUDGET:

$803,740


14.2. Child Nutrition Services Price Increase For 2017-18 School Year

Rationale:

Next year’s federal and state reimbursement rate for free breakfast is $2.31 per meal.  The District currently charges $2.00 for paid breakfasts.  Based on these rates, the total income from a paid meal is $0.31 less than the reimbursement income from free meal.

Next year’s federal and state reimbursement rate for free lunch is $3.51 per meal.  The District currently charges $3.25 for paid lunch.  Based on these rates, the total income from a paid meal is $0.26 less than the reimbursement income from free meal.

The USDA School Nutrition Division requires that a district’s rate for paid meal is equivalent to the federal reimbursement rate. This is known as Paid Meal Equity. The government allows us to adjust our price incrementally each year until we meet the requirement. We advise to raise the price of our paid meals for both breakfast and lunch by $0.25.

 


 


 
Actions:
Motion

Approve the Child Nutrition Services price increase for paid school lunch from $3.25 to $3.50, and breakfast from $2.00 to $2.25 for the 2017-18 school year.
Passed
with a motion by Pablo Beltran and a second by Michael Snyder.
Vote:
Yes
Pablo Beltran
.
Absent
Danielle Cohen
.
Yes
Thomas Gemetti
.
No
Richard Nguyen
.
Yes
Michael Snyder
.
14.3. CUSD Infant Fees For The 2017-2018 School Year

Rationale:

The District is recommending an increase as listed on the attached schedule for the 2017-2018 school year.  The increase in pricing is based off a market study of local fee-based infant programs, parent surveys, and program cost analysis. The employee rate was adjusted to cover cost. It is still 27% less than the market rate.



 
Actions:
Motion

Approve the fees for the CUSD Infant Program for the 2017-2018 school year. 
Passed
with a motion by Michael Snyder and a second by Richard Nguyen.
Vote:
Yes
Pablo Beltran
.
Absent
Danielle Cohen
.
Yes
Thomas Gemetti
.
Yes
Richard Nguyen
.
Yes
Michael Snyder
.
Minutes:
The Governing Board discussion included the following points:
1. 27% less than market
2. program is running at a loss/deficit to the district
3. all but one parent in program surveyed agreed to increase
4. potential impacts to cuts to classroom funding without increase.

Amended Minutes to read:
The Governing Board discussion included the following points:
1.The approved fee is 27% less than the current cost for comparable programs in the county.

2.The program is operating at a loss.

3.In informal discussions with those likely to participate in the program all but one of the participants indicated they would be OK with the fee increase.

4.There would be potential cuts needed in our classrooms without the fee increase.
Attachments:
2017-18 Rate Schedule
15. UPCOMING CALENDAR DATES

Rationale:

Meetings may be scheduled, rescheduled and/or cancelled as required to conduct District business.

April 20, 2017          Regular Session
May 11, 2017           Regular Session
June 1, 2017            Regular Session
June 22, 2017          Regular Session
July 13, 2017            Regular Session (if needed)
August 17, 2017       Regular Session
September 14, 2017 Regular Session
October 5, 2017        Regular Session
October 26, 2017      Regular Session
November 16, 2017  Regular Session
December 7, 2017    Regular Session (organizational meeting)     




 
Minutes:
Upcoming calendar dates were reviewed:

May 11, 2017 Regular Session
June 1, 2017 Regular Session
June 22, 2017 Regular Session
July 13, 2017 Regular Session (if needed)
August 17, 201 Regular Session
September 14, 2017 Regular Session
October 5, 2017 Regular Session
October 26, 2017 Regular Session
November 16, 201 Regular Session
December 7, 2017 Regular Session (organizational meeting)
16. FUTURE AGENDA ITEMS: FOLLOW-UP FROM PREVIOUS MEETINGS

Rationale:

TBD

Department Overviews
TBD
Special Education Classrooms
TBD
STEAM Space
TBD
Suspension/Expulsion Report
TBD
International Baccalaureate
 
Minutes:
Future agenda items were reviewed:
TBD Department Overviews
TBD Special Education Classrooms
TBD Suspension/Expulsion Report
TBD International Baccalaureate
TBD Middle School Capacity
17. CLOSED SESSION

Rationale:
The Governing Board will review matters pertaining to topics specified under Item 2, as required.
 
Minutes:
No closed session was held under item 17.
18. ADJOURNMENT

Minutes:
The meeting was adjourned at 9:10 p.m.
3/30/2017 6:00:00 PM ( Original )
Present Pablo Beltran
Absent Danielle Cohen
Present Thomas Gemetti
Present Richard Nguyen
Present Michael Snyder