Past Board Agenda

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Regular Meeting
Campbell Union SD
October 12, 2017 6:45PM
Closed Session - 6:45 P.M. Regular Session - 7:00 P.M. Administration Building 155 North Third Street Campbell, CA 95008-2044

1. CALL TO ORDER

Rationale:
Anyone wishing to address the Board on closed session matters may do so at this time.
 
Minutes:
Governing Board President, Thomas Gemetti, called the meeting to order at 6:45 p.m.
2. CLOSED SESSION

Rationale:
The Governing Board will review matters pertaining to the following topics as necessary:
 
Minutes:
There were no requests to address closed session items. The Governing Board convened to closed session at 6:46 p.m.
2.1. Conference with Legal Counsel - Existing Litigation (Govt. Code §54956.9(d)(1)) – Legal Counsel will be available by phone. – Summerhill

2.2. Conference with Legal Counsel - Anticipated Litigation (Govt. Code §54956.9(d)(2)) – One matter

2.3. Confer with Labor Negotiator Lena Bundtzen re: C.E.T.A. & C.S.E.A. CH 868 Negotiations (Govt. Code §3549.1 & 54957.6)

2.4. Public Employee Discipline/Dismissal/Release/Complaint (Govt. Code §54957)

2.5. Public Employee Performance Evaluation: Superintendent

3. REGULAR SESSION

Rationale:

The Governing Board will reconvene to regular session

 
Minutes:
The Governing Board reconvened to regular session at 7:05 p.m.
4. FLAG SALUTE

Minutes:
Rolling Hills Middle School students, Amar Dudakia and Ann-Kathrin Hoehler, led the flag salute. The students presented their Micro:Bit Device Coding projects.
5. ADOPT AGENDA

Rationale:
Additions to the agenda:  Items may be added to the agenda in the event an emergency exists (majority vote), or the need to take action arises after posting of the agenda (two-thirds vote of the Board), or by unanimous vote of those present if less than full Board.
 
Actions:
Motion

Adopt the agenda as presented.
Passed
with a motion by Richard Nguyen and a second by Michael Snyder.
Vote:
Yes
Pablo Beltran
.
Yes
Danielle Cohen
.
Yes
Thomas Gemetti
.
Yes
Richard Nguyen
.
Yes
Michael Snyder
.
6. REPORT OF ACTION TAKEN IN CLOSED SESSION

Minutes:
No action was taken in closed session.
7. DISCUSSION ITEM - THE GOVERNING BOARD'S ROLE IN EDUCATION ADVOCACY

Rationale:

Superintendent Shelly Viramontez will lead the Governing Board in a discussion on the Board's role in education advocacy.

 
Minutes:
The Governing Board held a discussion on their role in education advocacy. The Board developed the following protocol:
1. The Governing Board will contact the Board President with items for discussion.
2. The item must focus on and have a direct impact on students.
3. Personal advocacy on the part of a Board Member must clearly state that it is not the opinion of the Board and does not represent the Board.
4. The Governing Board may investigate other avenues for education advocacy.
Attachments:
BB 9010 Public Statements
BB 9200 Limits Of Board Members Authority
BP 1160 Political Processes
8. REPORTS OF THE GOVERNING BOARD

8.1. Reports on visits to schools, conferences/meetings attended and other activities.

Minutes:
The Governing Board reported on meetings and activities they attended on behalf of the district.
8.2. Subcommittee Reports

Minutes:
The Governing Board reported on the following subcommittees:
Facilities & Technology
Intergovernmental City of Campbell
Intergovernmental City of Saratoga
9. REPORTS OF THE SUPERINTENDENT

Minutes:
The Superintendent reported on the following meetings/events attended:
Back To School Nights At All Sites
Rosemary Elementary School Fall Festival
Safe Routes To School Quarterly Meeting
Santa Clara County Superintendent's Meeting
West Valley College Co-Chair of Global Education Committee
10. COMMUNICATIONS

10.1. Written Communications

Minutes:
The Superintendent shared the following written communications:
California Department of Education Letter regarding the new California School Dashboard accountability system.

Santa Clara County Office Of Education flyer for the Public Choice Schools Symposium on November 8-9, 2017.

Santa Clara County School Boards Association Fall Dinner Invitation.
10.2. Oral Communications

Rationale:
Members of the audience may address the Board regarding matters not on the agenda; oral communications will be limited to three (3) minutes per person and twenty (20) minutes per topic; the Board shall take no action on these matters.
 
Minutes:
Sherman Oaks parent, Carol Villalta, addressed the Governing Board concerning the Reading Intervention Program.
11. INFORMATION AND POSSIBLE ACTION ITEMS

11.1. Strategic Plan

Rationale:

Superintendent Shelly Viramontez will present an update on the Districts's transitioning of the Strategic Planning process to developing a Profile Of A Graduate. 

 
Minutes:
Superintendent Shelly Viramontez presented an overview of the progress on Developing a Profile of a CUSD Graduate to the Governing Board.
Attachments:
Strategic Plan Update 10.12.17
11.2. Campbell School Of Innovation Update

Rationale:

Superintendent Shelly Viramontez will present an update on the Campbell School Of Innovation to the Governing Board.

 
Minutes:
Campbell School of Innovation Principal, Norma Jeanne Ready, and Director Instructional Technology, Kami Thordarson, presented an update on the progress of the new Campbell School of Innovation TK-8th Grade Program.
Attachments:
Campbell School Of Innovation 10.12.17
12. ACTION ITEMS - CONSENT AGENDA

Rationale:
Items may be removed from the consent agenda by consensus of the Governing Board:
 
Actions:
Motion

Approve the consent agenda as follows:
Passed
with a motion by Pablo Beltran and a second by Michael Snyder.
Vote:
Yes
Pablo Beltran
.
Yes
Danielle Cohen
.
Yes
Thomas Gemetti
.
Yes
Richard Nguyen
.
Yes
Michael Snyder
.
12.1. Donations

Rationale:

Donations in excess of $300.00 are accepted by the Board at a public meeting.  Letters of acknowledgment and appreciation are sent to all donors, regardless of the monetary value of the donation.

$706.00 donated by The Sports Basement to Campbell Union School District to be used for Physical Education training.
$847.10 donated by Bright Funds Foundation to Capri Elementary School to be used for Instructional Programs.
$3600.00 donated by Assistance League of Los Gatos-Saratoga to Campbell Union School District to be used for twelve CUSD teachers to attend 2017 STEAM Symposium.
$104,133.84 donated by Marshall Lane Elementary PTA to Marshall Lane Elementary School to be used for staffing for supplemental programs.




 
Minutes:
Accept the donations as presented.
12.2. Minutes Regular Session September 14, 2017

Minutes:
Approve the minutes of the Regular Session September 14, 2017.
Attachments:
Minutes Regular Session 9.14.17
12.3. Minutes Special Session - September 21, 2017

Minutes:
Approve the minutes Special Session September 21, 2017.
Attachments:
Minutes Special Session 9.21.17
12.4. Agreement between Campbell Union School District and Montalvo Arts Center Agreement 2017-18 School Year

Rationale:

Agreement between Montalvo Arts Center and the District for the "Teaching Artists in the Schools" Program for the 2017-2018 school year.



 
Financial Impact:

Financial Impact:  $55,500.00

Source: General Fund


Minutes:
Approve the agreement between the Montalvo Arts Center and Campbell Union School District for the "Teaching Artists In the Schools" Program for the 2017-18 school year for a total not to exceed fifty-five thousand, five hundred dollars ($55,500.00).
Attachments:
Montalvo Arts Center Agreement
12.5. Agreement Between Campbell Union School District And Pine Hill School During The 2017-2018 School Year

Rationale:

A Campbell Union School District student attends Pine Hill School, a non-profit, non-public special education school for children with significant academic, social, emotional and behavioral needs. Due to the severity of the disabilities and the impact on the social, emotional, behavioral and academic levels of functioning, this student is unable to benefit from existing special education public school programs at this time. 




 
Financial Impact:

 FUNDING SOURCE: Special Education Budget


IMPACT TO GENERAL FUND: $68,365



Minutes:
Approve the Agreement between the Campbell Union School District and Pine Hill School during the 2017-2018 school year in order to conform to IEP requirements.
Attachments:
Pine Hill
12.6. Agreement Between Campbell Union School District And The Speech Pathology Group During The 2017-2018 School Year

Rationale:
The Speech Pathology Group will provide speech services to the special education students attending Campbell Union School District as required by their IEP for the 2017-2018 school year.
 
Financial Impact:

Funding Source: Special Education Budget


Impact to General Fund: $201,388.75


Minutes:
Approve the agreement between the Campbell Union School District and The Speech Pathology Group during the 2017-2018 school year to conform to IEP requirements.
Attachments:
Speech Pathologist Group Agreement 17-18
12.7. Expenditure And Purchase Order Reports – September 2017

Minutes:
Ratify the General Fund and Building Funds Expenditure Reports and the Purchase Order contracts that were issued during the periods listed:

Payroll Report for September 2017
Warrant Report for September 2017
Purchase Order Report for September 2017
Attachments:
September 2017 AP Report
September 2017 Payroll Report
September 2017 PO Report
12.8. Personnel Report

Minutes:
Approve the Personnel Report and Addendum as submitted.
Attachments:
PERSONNEL REPORT
Personnel Report Addendum 10.12.17
13. ACTION ITEMS - REGULAR AGENDA

13.1. Election Of Members to the Santa Clara County Committee On School District Organization

Rationale:

The Santa Clara County Committee on School District Organization (County Committee) is comprised of 11 elected members – two members from each of the five County Supervisorial Districts and one at-large member.  Members are elected to four year terms by representatives from the governing boards of the 37 Santa Clara County school districts (one vote from each district).


The primary responsibilities of the County Committee are the reorganization of school districts (through territory transfers and unification) and the establishment/rearrangement of governing board trustee areas in the school districts.  The County Committee is the central initiator, coordinator, facilitator, and arbitrator for these operations.  It formulates plans, responds to petitions, conducts public hearings, develops and releases information, and analyzes proposals.
 
Actions:
Motion

To amend the motion from: "

It is recommended that the Governing Board confirm Board President Danielle M.S. Cohen as the designated representative to cast the Board’s vote for the Santa Clara County Committee on School District Organization election no later than November 29, 2017.


" to: "It is recommended that the Governing Board confirm Board President Thomas M. Gemetti as the designated representative to cast the Board’s vote for the Santa Clara County Committee on School District Organization election no later than November 29, 2017."
Passed
with a motion by Danielle Cohen and a second by Michael Snyder.
Vote:
Yes
Pablo Beltran
.
Yes
Danielle Cohen
.
Yes
Thomas Gemetti
.
Yes
Richard Nguyen
.
Yes
Michael Snyder
.
Attachments:
CC Election 2017 Followup Letter
SCC Committee On School District Organization Election Letter 2017
13.2. Resolution 2017-18-11 Compensation Of Board Member For Absence Due To Hardship

Rationale:

As per Education Code Section 35120(c), “A member may be paid for any meeting when absent if the Board by Resolution duly adopted and included in its minutes finds that at the time of the meeting he or she is performing services outside the meeting for the school district or districts, he or she was ill or on jury duty, or the absence was due to a hardship deemed acceptable by the Board.”  


 
Actions:
Motion

Adopt Resolution 2017-18-11, Compensation Of Board Member For Absence Due To Hardship under Education Code Section 35120(c) for Absence.
Passed
with a motion by Michael Snyder and a second by Richard Nguyen.
Vote:
Abstain
Pablo Beltran
.
Yes
Danielle Cohen
.
Yes
Thomas Gemetti
.
Yes
Richard Nguyen
.
Yes
Michael Snyder
.
Minutes:

Attachments:
Resolution 2017-18-11
13.3. Award of Bid: Site Work for Castlemont CampbellCare

Rationale:

At the July 18, 2017 meeting, the Governing Board awarded a bid to American Modular Systems to construct a new CampbellCare facility at Castlemont.  This bid covers the site work required to install the new buildings. Plumbing, electrical and concrete needs to be added to complete the installation. 

 









 
Actions:
Motion

Award the bid for Site Work for Castlemont CampbellCare to Quesada Construction Inc. with the low bid of $655,672.00.
Passed
with a motion by Richard Nguyen and a second by Pablo Beltran.
Vote:
Yes
Pablo Beltran
.
Yes
Danielle Cohen
.
Yes
Thomas Gemetti
.
Yes
Richard Nguyen
.
Yes
Michael Snyder
.
Financial Impact:

SOURCE OF FUNDS: Building Fund




Attachments:
Item 13.3 Award of Bid Site Work Castlemont CampbellCare
13.4. Application To The Commission On Teacher Credentialing For A Provisional Internship Permit

Rationale:

Due to a severe shortage of Special Education teachers and following a diligent search for fully credentialed candidates, we have determined that Ms. Baniaga is the most qualified applicant for the Special Day Class, Autism Spectrum Disorder Teacher at Forest Hill Elementary School.  She has completed one year of teaching. She is currently enrolled in SCCOE’s Education Preparation for Inclusive Classrooms (EPIC) credential program and expects to earn her Moderate/Severe Intern Education Specialist Instruction permit by December 2017.  Therefore, in the interim, she will need to be placed on a Provisional Internship Permit while she completes the pre-requisite subject matter test requirements.  


 
Actions:
Motion

Approve the submission of an application to the Commission on Teacher Credentialing for a Provisional Internship Permit for Shirley Baniaga.
Passed
with a motion by Danielle Cohen and a second by Michael Snyder.
Vote:
Yes
Pablo Beltran
.
Yes
Danielle Cohen
.
Yes
Thomas Gemetti
.
Yes
Richard Nguyen
.
Yes
Michael Snyder
.
Attachments:
Professional Internship Permit Application Packet
14. UPCOMING CALENDAR DATES

Rationale:

Meetings may be scheduled, rescheduled and/or cancelled as required to conduct District business.

October 19, 2017      Special Session

(data study)
 
October 26, 2017      Regular Session
November 16, 2017  Regular Session
December 7, 2017    Regular Session (organizational meeting)     





 
Minutes:
Upcoming calendar dates were reviewed.
October 19, 2017 Special Session (data study)
October 26, 2017 Regular Session
November 16, 2017 Regular Session
December 7, 2017 Regular Session (organizational meeting)
15. FUTURE AGENDA ITEMS: FOLLOW-UP FROM PREVIOUS MEETINGS
Was edited within 72 hours of the Meeting

Rationale:

English Learner Department Update
Attendance, Academic & Suspension Discrepancies Hispanic Males Follow Up


 
Minutes:
Future agenda items were reviewed.
English Learner Department Update
Attendance, Academic & Suspension Discrepancies Hispanic Males Follow Up
16. CLOSED SESSION

Rationale:
The Governing Board will review matters pertaining to topics specified under Item 2, as required.
 
Minutes:
No closed session was held under Item 16.
17. ADJOURNMENT

Minutes:
The meeting was adjourned at 8:25 p.m.
10/12/2017 6:45:00 PM ( Original )
Present Pablo Beltran
Present Danielle Cohen
Present Thomas Gemetti
Present Richard Nguyen
Present Michael Snyder