The Governing Board will reconvene to regular session

The Governing Board will consider and approve the administrative recommendations on case # 2018-19-01 during closed session. Final action will be taken during open session.

Principal, Ted Cribari and Assistant Principal, Kristen Prindle of Rolling Hills Middle School will present an update on their Local Control and Accountability Plan goals to the Governing Board.

Director Innovation and Digital Learning, Kami Thordarson and Director of Technology, Trevor Walker will present information on the District's Web to One launch.

Director Preschool, Heather Elston, will provide an update on the preschool program to the Governing Board.

The Deputy Superintendent Administrative Services, James Crawford and Construction Manager, Doug Williams will present an update on current and upcoming construction projects throughout the District to the Governing Board.

Assistant Superintendent Human Resources, Lena Bundtzen, will provide the annual Enrollment Update to the Governing Board.

Deputy Superintendent Administrative Services, James Crawford, will present the annual Parcel Tax Report

On May 5, 2015, the voters approved a parcel tax measure for Campbell Union School District.  As required by the State, the District needs to present an annual report showing how the funds were accumulated and expended the prior fiscal year, as well as identify the current and future projects the money will be allocated to.

Deputy Superintendent Administrative Services, James Crawford will present the annual Developer Fee Report.

At the March 1, 2012 Governing Board meeting, the Board adopted the resolution to implement developer fees.  As required by the State, the District needs to present an annual report showing how the funds were accumulated and expended the prior fiscal year, as well as identify the current and future projects the money will be allocated to.

Government Code section 54953 subdivision (3) states " Prior to taking final action, the legislative body shall orally report a summary of a recommendation for a final action on the salaries, salary schedules, or compensation paid in the form of fringe benefits of a local agency executive, as defined in subdivision (d) of Section 3511.1, during the open meeting in which the final action is to be taken. " 

Governing Board President, Thomas Gemetti, will provide a verbal summary of the proposed salary increase for the Superintendent.

Donations in excess of $300.00 are accepted by the Board at a public meeting.  Letters of acknowledgment and appreciation are sent to all donors, regardless of the monetary value of the donation.

$105,834.00 donated by Marshall Lane Elementary PTA to Marshall Lane Elementary to be used for program staffing.

$3,000.00 donated by Jonathan Smith to Sherman Oaks for educational programs.

$4,510.00 donated by Benevity, American Online Giving Foundation Inc. to Campbell School Of Innovation to be used for books and equipment.

The Speech Pathology Group will provide speech services to the special education students for the 2018-2019 school year. 

Funding Source:

Special Education Budget

Impact to general fund:

$194,016.96

This agreement's scope of work consists of delivering noncredit parenting classes and professional development in grades TK-8 Grade at Blackford Elementary, Monroe Middle School, Rosemary Elementary, Sherman Oaks Elementary focused on effective strategies of Family Engagement to develop and implement a district-aligned, school-site-specific coordinated plan of systemic, integrated and sustainable family engagement, designed to build leadership and improve educational outcomes for low-income children in Agency.  The Family Engagement Institute Agency program, noncredit parenting classes, and professional development are founded in evidenced-based practices and involve multiple phases of delivery.

Financial Impact: $62,000.00

Source: SLS Grant

The attached Sunshine proposal has been received from CSEA – Chapter 868. Pursuant to Government Code Section 3547 and in order to commence collective bargaining, the Governing Board at this public meeting will officially receive the proposal.

The attached is the District’s Sunshine proposal to California School Employees Association (CSEA) Chapter 868. Pursuant to Government Code Section 3547 and in order to commence collective bargaining, the Governing Board at this public meeting will officially receive the proposal.

Once certain bond measures pass in California, state law requires the District School Board to appoint an “independent citizens oversight committee to oversee the expenditures and uses of bond revenues, and then report their findings to the public.”   (Board Policy and Administrative Regulation 7214, General Obligation Bonds)

The purpose of these committees is to review district spending and ensure that bond revenues are used only for the purpose set before the voters in the wording of Measures G and CC as they appeared on the ballots.

Under Section 15282(a) of the Education Code, the committees must have at least seven members who serve for a term of two years without compensation and for no more than three consecutive terms.  These members must represent specific segments of the community: a business organization in the community, a community senior citizens organization, a representative of a bona fide taxpayers organization, a parent/guardian of at least one child enrolled in the District, as well as a parent who is an active member in a District parent-teacher organization. 

With Board approval, the District will make the following inter-fund transfers:

• $1,000,000 from Extensions Fund (Fund 120) to Building Fund (Fund 210) for Castlemont CampbellCare building
• $400,000 from General Fund (Fund 010) to Building Fund (Fund 210) for the Deferred Maintenance account
• $200,000 from General Fund (Fund 010) to Building Fund (Fund 210) for the repairs at leased school sites
• $540,000 from Extensions Fund (Fund 120) to General/Categorical Fund (Fund 010/060) for the Superintendents Discretionary and After School Sports

The total amount that will be transferred is $2,140,000.

This resolution is adopted in order to certify the approval of the CUSD Governing Board to authorize the designated personnel to sign State of California Office of Public School Construction documents.   

Pursuant to Education Code Sections 42632-42633, the Governing Board must authorize specific employees to sign orders to draw on funds of the District.

Personnel previously authorized remain in effect as named in the Resolution and as follows:

• Shelly Viramontez, Ed.D., Superintendent
• Biling Yang, Assistant Superintendent, Administrative Services
• Whitney Holton, Assistant Superintendent, Instructional Services
• Lena Bundtzen, Assistant Superintendent, Human Resources
• Maria Liu, Director II, Fiscal Services
• Margaret Tushak, Assistant to Superintendent

To reduce our long-term liability on retiree medical insurance (GASB 75) and to reduce the annual General Fund payment for retirees in the future, the district can prepay future medical expenses through a CalPERS trust fund with higher returns than the County pooled investments.

GASB 75 replaced GASB 45 as the new requirements on calculating our obligations for retiree medical expenses.  The new requirements include a "present value" and an "earned value."  The present value is now $11,021,594.  The increase over the prior year was due to lowering of the discount rate from 7.28% to 6.5%.  For the earned value, the value our staff has earned to date is $7,910,689.  This is $1.3 million more than we have accumulated in the CalPERS Trust as of June 30, 2017.

Starting with the district audit on June 30, 2018, the difference between the earned value and the amount in the CalPERS Trust will be booked as an unfunded liability in our annual audit.

Campbell Union School District has numerous indoor facilities and general athletic fields available for use by public groups for a use fee.  In order to offset utilities, custodian, and supplies, the District would like to upgrade the rates for the 2019-20 school year.

Campbell Union School District provides transportation services for students travelling to and from school during regular school days and transportation for field trips for our schools and for outside agencies.  In order to offset salary and fuel costs, the District would like to upgrade the rates for the 2019-20 school year.

The current federal and state reimbursement rate for free breakfast is $2.38 per meal.  The District currently charges $2.25 for paid breakfasts.  Based on these rates, the total income from a paid meal is $0.13 less than the reimbursement income from free meal. The reimbursement rate is projected to increase by $0.06 for the 2019/2020 school year, bringing the difference between paid breakfast and free breakfast to $0.19.

The current federal and state reimbursement rate for free lunch is $3.61 per meal.  The District currently charges $3.50 for paid lunch.  Based on these rates, the total income from a paid meal is $0.11 less than the reimbursement income from free meal.  The reimbursement rate is projected to increase by $0.09 for the 2019/2020 school year, bringing the difference between paid lunch and paid breakfast to $0.20.

The USDA School Nutrition Division requires that a district’s rate for paid meal is equivalent to the federal reimbursement rate. This is known as Paid Meal Equity. The government allows us to adjust our price incrementally each year until we meet the requirement and ensure our money received per paid meal is comparable to the reimbursement received per free meal. We would advise to raise the price of paid meals for both breakfast and lunch by $0.25.

The District is recommending an increase as listed on the attached spreadsheet for the 2019-20 school year.

The increase in pricing is based off a market study of local afterschool fee-based childcare programs.  The monthly prices reflect two different amounts because there are eight payments at the higher price and two pro-rated payments for the months of August and December. There are a total of 10 payments per year. 

The District is recommending an increase as listed below for the 2019-2020 school year.  The increase in pricing is based off a market study of local fee-based infant, toddler, and preschool programs; and an increase in operating cost like salaries, retirement plans, and supplies.  The monthly prices reflect two different amounts because there are 10 equal payments for children who enroll in August with no June payment.  Children enrolled after September 1^st will have a June tuition equal to 30% of their current schedule tuition amount. 

Architectural fees and services for the construction of a compressed natural gas fueling station at the Corp Yard.

Building Fund & Bay Area Air Quality Management District (BAAQMD) Grant

$84,675

Architectural fees and services for an infrastructure needs assessment at the Dover site.

SOURCE OF FUNDS:

Measure CC

$10,000

Architectural fees and services for a new C Wing, courtyard, and student garden at CSI, as well as a parking lot expansion and a remodel of the Art/Music Building.

Measure CC

$1,427,500

Architectural fees and services for the modernization of the Admin Office, Media Center, and B Wing of CSI.

MEASURE CC

$360,000

Architectural fees and services for the remodel of the Hamilton Room building at the District Office.

 Building Fund

$24,000

A resolution must be adopted in order to certify the approval of the CUSD Governing Board to enter into contracts with the California Department of Education for the purpose of providing family literacy program services and to authorize Shelly Viramontez as Executive Director and Nelly Yang as Authorized Representative for all documents pertaining to local agreement number CPKS-8091 for Fiscal Year 2018-2019 and 2019-2020.  By signing this resolution, CUSD agrees to use the funds identified in the local agreement for the Prekindergarten and Family Literacy program.

A resolution must be adopted in order to certify the approval of the CUSD Governing Board to enter into contracts with the California Department of Education for the purpose of providing childcare program services and to authorize the designated personnel to sign contract/agreement documents for Fiscal Year 2018-2019 and 2019-2020.  By signing this resolution, CUSD agrees to use the funds identified in the local agreement for the General Childcare program.

A resolution must be adopted in order to certify the approval of the CUSD Governing Board to enter into contracts with the California Department of Education for the purpose of providing state preschool program services and to authorize the designated personnel to sign contract/agreement documents for Fiscal Year 2018-2019 and 2019-2020.  By signing this resolution, CUSD agrees to use the funds identified in the local agreement for the California State Preschool program.

With the change of staffing in Administrative Services, there is a need for additional assistance in construction planning and oversight, self-funding insurance programs, generating revenue for the Child Nutrition Department, coaching staff, and managing the West Valley Transportation JPA and South Bay Area Schools Insurance Authority.

SOURCE OF FUNDS:

IMPACT TO BUDGET:

$95,000

Meetings may be scheduled, rescheduled and/or cancelled as required to conduct District business.

November 15, 2018
December 6, 2018

November 15
LCAP - Forest Hill
Discussion Item: Equitable Learning Experiences

TBD - DStudio Roll Out/Update On Use Examples
          ELD Integration and How It Works

Future Discussion Item: PERS/STRS Advocacy Work