Education Code 60119 requires the Governing Board to conduct an annual public hearing for public comments within the first eight weeks of school and make a determination, through a resolution, that every pupil, including English learners, in the District have sufficient textbooks and/or instructional materials in specified subjects that are aligned to the academic content standards and consistent with the content and cycles of the curriculum framework adopted by the State Board of Education in History/Social Science, Mathematics, English/Language Arts, and Science.

The needs of students in each curricular area were assessed by the teachers in the spring and replacement materials for the district adopted texts were ordered. In the fall, the schools conducted a survey of “sufficiency” of instructional materials for each student and additional materials were ordered as needed.

All materials other than Board adopted are considered supplementary and vary by school.

The Superintendent will update the Board on the District’s Strategic Plan. This is a regularly appearing item.

The Governing Board will review the proposed revised Board Policies and Administrative Regulations as present fro a first reading.  No action required.

1. E 0420.41 – Charter School Oversight
2. BP/AR 1230 – School Connected Organizations
3. BP/AR 1312.3 – Uniform Complaint Procedures
4. BP 2121 – Superintendent’s Contract
5. BP 3270 – Sale & Disposal of Books, Equipment and Supplies
6. BP/AR 3311 – Bids
7. AR 3314 – Payment For Goods and Services
8. BP/AR 3515.2 – Disruptions
9. AR 3515.5 – Sex Offender Notifications
10. BP/E 3515.7 – Firearms on School Grounds
11. BP/AR 3541.2 – Transportation for Students with Disabilities
12. AR 3550 – Food Service/Child Nutrition Program
13. BP/AR 3553 – Free and Reduced-Price Meals
14. BP 3580 – District Records
15. BP/AR 4030 – Nondiscrimination in Employment
16. AR 4031 – Complaints Concerning Discrimination in Employment
17. AR 4032 – Reasonable Accommodation
18. AR 4112 – Appointment and Conditions of Employment
19. BP 4112.21 – Interns
20. AR 4112.23 – Special Education Staff
21. BP/AR/E(1)/E(2) 4112.24 – Teacher Qualifications Under the No Child Left Behind Act
22. AR 4112.6/4212.6/4312.6 – Personnel Files
23. E 4112.9/4212.9/4312.9 – Employee Notifications 
24. BP 4117.13/4317.13 – Early Retirement Option
25. BP 4119.11/4219.11/4319.11 – Sexual Harassment
26. BP 4121 - Temporary/Substitute Personnel
27. AR 4161.1/4361.1 - Personal Illness/Injury Leave
28. AR 4161.2/4261.2/4361.2 - Personal Leaves
29. AR 4217.11 - Preretirement Part-Time Employment
30. AR 4261.1 - Personal Illness/Injury Leave
31. BP 5030 – Student Wellness
32. BP/AR 5111.1 – District Residency
33. AR 5111.12 – Residency Based on Parent/Guardian Employment
34. BP 5117 – Interdistrict Attendance
35. BP 5123 – Promotion/Acceleration/Retention
36. AR 5125 – Student Records
37. BP/AR 5141 – Health Care and Emergencies
38. AR 5141.4 – Child Abuse Prevention and Reporting
39. E 5141.6 – School Health Services
40. AR 5144.1 – Suspension/Expulsion Due Process
41. BP/E 5145.6 – Parental Notifications
42. BP 5146 – Married/Pregnant/Parenting Students
43. BP/AR 6142.1 – Sexual Health and HIV/AIDS Prevention Instruction
44. BP/AR 6142.7 – Physical Education and Activity
45. BP 6142.92 – Mathematics Instruction
46. AR 6158 – Independent Study
47. AR 6162.51 – State Academic Achievement Tests
48. BP 6164.2 – Guidance/Counseling Services
49. AR 6171 – Title I Programs
50. BP/AR 6173 – Education for Homeless Children
51. AR 6173.2 – Education of Children of Military Families
52. AR 6173.1 – Education for Foster Youth
53. BP 6177 – Summer Learning Program
54. BP 6179 – Supplemental Instruction
55. AR 7111 – Evaluating Existing Buildings
56. BB 9222 – Resignation
57. BB/E 9270 – Conflict of Interest
58. BB 9321 – Closed Session Purposes and Agendas
59. E(1) 9323.2 – Actions by the Board

The Deputy Superintendent of Administrative Services will present the Developer Fee Report.

At the March 1, 2012 Governing Board meeting, the Board adopted the resolution to implement developer fees.  As required by the State, the District needs to present an annual report showing how the funds were accumulated and expended the prior fiscal year, as well as identify the current and future projects the money will be allocated to.

The Deputy Superintendent will present the Parcel Tax Report

On May 5, 2015, the voters approved of a parcel tax measure for Campbell Union School District.  As required by the State, the District needs to present an annual report showing how the funds were accumulated and expended the prior fiscal year, as well as identify the current and future projects the money will be allocated to.

The California Department of Education, Early Education and Support Division, requires all contractors receiving California State Preschool Program or General Childcare Preschool Program funds to complete an annual program self-evaluation. Contractors are required to analyze findings from the self-evaluation and develop both a written list of tasks to modify the program for all areas needing improvement and procedures for ongoing monitoring to assure that areas that are satisfactory continue to meet standards.The annual plan has to include a self-evaluation based on the use of the Program Review Instrument, Parent Survey and the Desired Results Developmental Profiles and Environment Rating Scales.

Donations in excess of $300.00 are accepted by the Board at a public meeting.  Letters of acknowledgment and appreciation are sent to all donors, regardless of the monetary value of the donation.

• $2,500.00 donated  anonymously  to Lynhaven Elementary to be used for STEAM.
• $600.00 donated by the Country Woman's Club of Campbell to be used for the middle schools Art   and Music Programs.

We will be installing new irrigation, shrubs, trees and boulders in and around the existing parking lot at Sherman Oaks.

Bidders         Amount

Eggli Landscape Contractors, Inc. $124,823

Eggli Landscape Contractors, Inc.'s contractor’s license was checked and found in good standing. In addition, the contractors’ insurance was checked and found that they are registered with the State of California.

SOURCE OF FUNDS:

Measure G

IMPACT TO BUDGET:

$124,823

EPC has been providing network administration support for the district since 2013.  This agreement is to continue services for the 2016-17 school year.

SOURCE OF FUNDS:

Technology Budget

IMPACT TO BUDGET:

$70,000

Under California Government Code, a school district does not need to comply with the zoning ordinances of a county or city when the proposed use of the property is for instructional purposes.  The purpose of the marquee display signs at the school sites is related to student instruction in that the signs display important educational and classroom information.  The project is therefore not a “nonclassroom” facility as defined by Government Code section 53094.

Architectural fees and services for the modernization of the teacher's lounge at Lynhaven Elementary School.

SOURCE OF FUNDS:

Building Fund Reserves

BUDGET:

$102,830

As stated in Education Code 35186:

(a) A school District shall use the uniform complaint process it has adopted as required by Chapter 5.1 (commencing with Section 4600) of Title 5 of the California Code of Regulations, with modifications, as necessary, to help identify and resolve any deficiencies related to instructional materials, emergency or urgent facilities conditions that pose a threat to the health and safety of pupils or staff, and teacher vacancy or misassignment.

Campbell Union School District reports that there were no complaints filed with any school in the district during the April 1 through June 30, 2016 quarter.

Rhythm and Moves Inc. will provide Physical Education and Music programs which include assessments, equipment, teachers, curriculum, and supervision of the program. Based on current enrollment, we anticipate a need for 233 prep classes per week (52 double and 181 single classes). 

General Fund - $840,805

Due to a severe shortage of Special Education teachers and following a diligent search for fully credentialed candidates, we have determined that Ms. Acevedo, a bilingual (Spanish/English) teacher candidate, is the most qualified applicant for the position of Resource Specialist at Sherman Oaks Elementary, a dual immersion (Spanish/English) school.  Ms. Acevedo attended National Hispanic University but was unable to complete her credential program before they closed their doors. She is attending National University and expects to earn her preliminary Education Specialist Instruction credential by December 2016.  Therefore, in the interim she will need to be placed on a Provisional Internship Permit while she completes the programmatic requirements.  

Architectural fees and services for the modernization of Marshall Lane Elementary School.

SOURCE OF FUNDS:

Building Fund Reserves

BUDGET:

$535,000

Architectural fees and services for Phase III of the modernization of Blackford Elementary School.

SOURCE OF FUNDS:

Building Fund Reserves

BUDGET:

$685,000

Section 80026 of the Title 5 Regulations that governs emergency permits and/or limited assignment permits requires school districts to submit a Declaration of Need for Fully Qualified Educators on an annual basis.   This is a prerequisite for school districts to have in order for the Commission on Teacher Credentialing to issue any permits.  The purpose of the form is to indicate the types of permits the school district anticipates may be needed if fully qualified educators are not available.

Nominations and two letters of recommendation for CSBA Director-at-Large Asian/Pacific Islander and Hispanic are currently being accepted through Friday, September 30, 2016.  All information and forms related to the election process are available online at www.csba.org

The elections will take place at CSBA’s Delegate Assembly meeting in San Francisco.  Directors-at-Large serve two-year terms and take office immediately upon the close of CSBA’s Annual Education Conference.

Nominations for Director-at-Large must be made by a CSBA member board and the nominee must be a board member from a CSBA member district or county office of education.  The U.S. Postal Service postmark or email deadline for the nomination form and the required two letters of recommendation, is Friday, September 30.  The nominations and two letters of recommendation for Director-at-Large must be made by any member board and submitted in writing to the CSBA President.  The nominee must submit a candidate form and an optional one page, single-sided résumé.  The U.S. Postal Service postmark or email deadline for the candidate form, is Friday, October 7, 2016.  The candidate form and two letters of recommendation will be included in the Delegate Assembly agenda packet - exactly as submitted. 

Governing Board President, Danielle Cohen, will call for nominations for CSBA Directors-At-Large, Asian/Pacific Islander and Hispanic.

Meetings may be scheduled, rescheduled and/or cancelled as required to conduct District business.

September 15, 2016    7:00 PM  Regular Session

September 20, 2016    8:00 AM  Special Session (Strategic Planning)               

October 6, 2016           7:00 PM  Regular Session

October 13, 2016         6:00 PM  Special Session (State of District)     

October 27, 2016         7:00 PM  Regular Session  

November 17, 2016     7:00 PM  Regular Session

December 8, 2016       7:00 PM  Regular Session   

December 15, 2016     5:30 PM  Special Session (Board Retreat)

Future Agenda Items:

Aug 18    Library/Media Update

Sept 15   Middle School Band Funding 

Sept 15  SST Process Update

Sept 15   Instrumental Music

Oct 6       Parent Education

Oct 27     Arts in the Curriculum

Dec 8      International Baccalaureate 

Jan 2017 STEAM Space